Admin Assistant

Beaverbrooks; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent retail company in Greater London is looking for a Property Services Admin Assistant for a temporary office-based role. You will support the Property and Facilities Manager, responding to enquiries, selecting contractors, and maintaining records. The ideal candidate will have admin experience, excellent organisational skills, and proficiency in Microsoft Office. This role offers £12.21 per hour with 37.5 hours per week for six months. Benefits include 28 days holiday and staff discounts.

Benefits

28 days holidays (inc bank hols, pro rata)

Contributory Pension & Life Assurance

Colleague discounts for family & friends

Wellbeing scheme

Employee support & counselling

Charity support schemes

Qualifications

• Experience in an admin role with understanding of processes.
• Ability to multitask and prioritise effectively.
• Strong communication skills and collaboration abilities.

Responsibilities

• Respond to telephone and email enquiries.
• Select contractors for maintenance tasks.
• Maintain up-to-date records of compliance documents.
• Assist the Property and Facilities Manager with admin tasks.
• Organise visits from contractors and accompany them.

Skills

Prior experience in an admin role

Highly organised and efficient

Attention to detail

Excellent communicator

Proactively shares ideas

Driven and proactive

Microsoft Office proficient

Job description

Admin Assistant - Property Services

Property and Store Image

This is an office based role split across our two nearby sites

£12.21 per hour

Temporary, 6 month contract 37.5 hours per week

Close date : Tuesday 30th December 2025

Interviews : W / C 5th January 2026

We're excited to welcome a Property Services Admin Assistant to join our Property and Store Image team.

In this role, you will play a key role in helping to maintain the high visual image standards across our Beaverbrooks stores, Loupe Boutiques, and offices. You will also support the Property and Facilities Manager with maintenance, compliance, and facilities management tasks, working closely with colleagues across teams and with our trusted external partners to keep everything running smoothly.

Main Responsibilities

• Answering and responding to all telephone and e‑mail enquiries directed to the Property Services Team promptly (External and Internal)
• Select and appoint the most appropriate contractors for all maintenance callouts, ensuring issues are handled promptly, accurately, and efficiently in terms of both cost and time.
• Following up and implementing escalation procedures to the above as required
• Filing all information / drawings / compliance documents digitally and within the necessary files and maintaining up to date records.
• Assists and supports the Property and Facilities Manager with any daily admin
• Monitoring all existing contracts ensuring that contractual visits are completed and scheduled
• Ensuring all invoices are entered onto our internal database daily and processed via our finance team to ensure prompt payment
• Organising planned and reactive visits from our contractors to Office and accompanying them as and when required to do so whilst they complete their work

About Beaverbrooks

Established in 1919, we have 80 locations across the UK. This includes 57 Beaverbrooks stores & 23 dedicated brand boutiques, including TAG Heuer, OMEGA, Breitling & Tudor. We also have 3 Loupe boutiques, with Rolex showrooms.

We're a family business. And you can tell that when you get here. It feels like family. From the very smallest details to the big important things.

Our core purpose is to enrich lives. We aim to make a positive difference to the world we live in. This includes our colleagues, customers, suppliers & the wider community.

As a company

We're true to our word. When we say we're going to do something, we go all out to do it. And every individual is truly valued.

The awards we've been given speak volumes about what it's like to work here, some of which are:

• Retail's No 1 Best Company to Work For - Best Companies 2025
• Accredited as an Outstanding Company to Work For - Best Companies 2025
• 'Employer of the Year 2024 - The UK Jewellery Awards

Amazing benefits for amazing people

They say you get out what you put in. And, at Beaverbrooks, our people put in so much.

In return, just some of the benefits we offer include:

• 28 days holidays (inc bank hols, pro rata)
• Contributory Pension & Life Assurance
• Outstanding colleague discounts, which extend to your family & friends
• Wellbeing scheme
• Employee & family support & counselling in partnership with the Retail Trust
• A variety of different schemes to help you support charities close to your heart

The Ideal Candidate

ESSENTIAL SKILLS

• Prior experience in an admin role with a good understanding of processes and effective planning
• Highly organised and efficient with the ability to multitask and prioritise
• A great attention to detail
• Excellent communicator and collaborator who can nurture great working relationships
• Proactively asks questions, shares ideas, and constructively challenges where appropriate.
• Driven, proactive and conscientious
• Microsoft Office proficient (Excel, PowerPoint, Teams, and Word)

DESIRABLE SKILLS

• Experience supporting or coordinating projects / planned jobs
• A basic understanding of budget reporting and inputting invoices.
• Experience of working in a fast‑paced environment with changing priorities
• A good understanding of data compliance
• Experience handling inquiries, managing expectations, or supporting internal / external stakeholders

Beaverbrooks - the hallmark of amazing people