Accounts Payable Coordinator

Larbey Evans Ltd; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global law firm in Greater London is hiring an Accounts Payable Coordinator to join their Finance team. The role involves reconciling and processing payments, ensuring invoices are accurately entered in the Chrome River system. Candidates should have a minimum of 3 years' experience in a legal accounts department and knowledge of VAT rules. The position offers competitive salary, hybrid working, and various excellent benefits, such as free breakfast, lunch, and medical support.

Benefits

Competitive salary

Free breakfast & lunch

Personal private medical

Family planning support

Qualifications

• Minimum 3 years' experience in a legal accounts department in an Accounts Payable role.
• Knowledge of VAT rules and Solicitor Accounts Rules.
• Experience using Chrome River systems preferred.

Responsibilities

• Ensure timely and accurate entry of all invoice transactions through Chrome River.
• Review invoices and payment requests for appropriate supporting documentation.
• Maintain periodic upload of expense reports for reimbursement.

Skills

Attention to detail

Communication skills

Time management

Tools

Chrome River

Job description

This global law firm with fabulous office space in the square mile is looking to hire an Accounts Payable Coordinator to join their busy Finance team on a permanent basis.

• Competitive salary + great benefits including free breakfast & lunch, personal private medical and family planning support
• Hybrid Working - 4 office, 1 remote
• City / Liverpool Street

Working in an accounts team of 7, the Accounts Payable Coordinator will report into the Accounts Manager and Finance Director and will be responsible reconciling and processing payment of approved expenditures for the London office, ensuring that expenses are paid accurately and in a timely manner.

Accounts Payable Coordinator Responsibilities:

• Ensure timely and accurate entry of all invoice transactions through Chrome River in accordance with appropriate approvals and account codes, checking that invoices have not been previously paid
• Receive and review individual invoices and payment requests for appropriate supporting documentation in accordance with the firms’ policies and procedures
• Review invoices and payment requests for appropriate approval
• Prioritise and select invoices for timely payment runs and one-off urgent payments
• Maintain periodic upload to the financial system of expense reports in preparation for reimbursement
• Prioritise and select invoices & expenses claims for timely payment runs and one-off and / or urgent payments
• Ensure authorised bank signatory approvals are obtained for all bank payments
• Account for input VAT on all purchase invoices & expenses where required
• Ensure vendor accounts are current and paid within agreed vendor payment terms
• Review all new vendor account information in accordance with firm policy
• Respond to all vendor and internal customer enquiries as and when required
• Reconcile vendor statements, research and correct discrepancies where required
• Ensure appropriate credit notes are obtained from vendors where necessary
• Cover for wider accounts team during periods of absence
• Handling of ad-hoc queries and reporting requests as required

Accounts Payable Coordinator Requirements:

• Minimum 3 years' experience working in a busy legal accounts department in an Accounts Payable role
• Experience on Chrome River systems is preferred
• Knowledge of VAT rules and Solicitor Accounts Rules
• Confident communications skills and strong attention to detail and accuracy