Accounts Payable Assistant

Linnaeus; United Kingdom; Hybrid; GBP 22,000 - 27,000; Full time

Job summary

A veterinary community in the UK is seeking an Accounts Payable Assistant who will handle supplier queries and invoice processing in a fast-paced environment. This role requires strong attention to detail, time management skills, and the ability to work under pressure. Responsibilities include timely invoice processing, supplier statement reconciliations, and building relationships with suppliers. Benefits include 5 weeks holiday, career progression opportunities, and an employer pension scheme.

Benefits

5 weeks holiday plus bank holidays

Career progression opportunities

Staff discount schemes

Life Assurance

Enhanced sickness pay

Employer contribution pension scheme

Wellness program

Qualifications

• Previous experience in an Accounts Payable or similar finance role.
• Strong attention to detail and ability to work under pressure.
• Good communication skills with a proactive, solution-focused approach.

Responsibilities

• Ensure all supplier queries are resolved within 48 hours.
• Process invoices accurately within the agreed 48-hour SLA.
• Manage invoice rejections and support brands with the rejection process.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Job description

Job Title

Accounts Payable Assistant

Location

Hybrid but 1 day a week in the Shirley Office

Salary

£26,500 per annum

About Linnaeus

Linnaeus is a vibrant community of veterinary practices across the UK. We work across a range of areas within veterinary medicine, from small animal to farm and equine.

We are all individual, but two important things bring us together: a commitment to excellence in everything we do, and our passion to make A Better World for Pets.

We invest in quality practices who put patient care at the heart of everything they do. We are incredibly proud of every member of our diverse portfolio - from the UK's most respected small animal Referral Practices to our selection of high-quality Primary Care practices.

• Leadership with Integrity
• Learning & Innovation
• Lifetime Commitment to Quality Care

Role Overview

The Accounts Payable team at Linnaeus operates in a fast-paced environment, handling a high volume of supplier queries and invoice processing. Accuracy, efficiency, and strong organisational skills are essential, as the role supports over 150 sites with specific coding requirements.

As the first point of contact for suppliers and our Business Units, you will play a key role in ensuring that invoices are processed correctly and payments are not delayed. This is an excellent opportunity for someone with strong attention to detail, excellent time management, and a proactive approach to problem-solving.

Main Purpose & Goals

• Timely and accurate invoice processing
• Supplier statement reconciliations
• Resolving supplier queries efficiently
• Supporting the onboarding of new suppliers and confirming bank details
• Managing unreconciled payments and rejecting invoices where required
• Building and maintaining strong relationships with both suppliers and internal stakeholders

Key Responsibilities

• Ensure all supplier queries are resolved within 48 hours
• Process invoices accurately within the agreed 48-hour SLA
• Manage invoice rejections and support brands with the rejection process
• Reconcile supplier statements to maintain accurate records
• Confirm and validate bank details for new suppliers in line with compliance procedures
• Foster effective communication and strong working relationships across Linnaeus brands and external partners

What We're Looking For

• Previous experience in an Accounts Payable or similar finance role
• Strong attention to detail and ability to work under pressure
• Excellent time management and organisational skills
• Good communication skills with a proactive, solution-focused approach
• Experience with high-volume invoice processing desirable
• Perform regular supplier statement reconciliations to the purchase ledger, ensuring completeness and accuracy.
• Ensuring the AP ledger is cleansed via use of reconciliations
• Investigate and resolve discrepancies between supplier statements, invoice, credit notes and ledger balances.
• Liase with suppliers to clarify missing invoices, unallocated payments and disputed items.
• Ensure aged balances are accurate and cleared in a timely manner

Benefits

• 5 weeks holiday plus bank holidays and Birthday Leave
• Career progression opportunities
• Staff discount schemes
• Life Assurance
• Enhanced sickness pay
• Enhanced equal family leave
• E-car salary sacrifice scheme
• Employer contribution pension scheme
• Wellness program including:
• Employee assistance program
• Eyecare voucher scheme
• Free annual Flu jab
• Cycle to work scheme
• Recruitment referral reward scheme

For more information please contact [e-mail]