Accounts Payable Assistant

Architechies Touch Software; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading software firm in the United Kingdom is looking for a reliable Accounts Payable Assistant to join their Accounts department. The successful candidate will have over 2 years of relevant experience, part qualifications in AAT, and strong organisational skills. Responsibilities include managing invoices, resolving discrepancies, and conducting daily reconciliations in a fast-paced environment. This role offers a dynamic work atmosphere with excellent benefits and requires proficiency in accounting systems and Excel.

Benefits

Excellent benefits

Training opportunities

Dynamic work environment

Qualifications

• At least 2 years experience in an Accounts Payable role.
• Part qualified AAT or similar.
• Strong analytical skills and attention to detail.

Responsibilities

• Posting invoices in Job Management system and resolving discrepancies.
• Arranging approvals for invoices.
• Processing weekly and monthly supplier payment runs.

Skills

Accounts Payable experience

Excel

Attention to detail

Communication skills

Organisational skills

Education

Part qualified AAT

BSc in Accounting / Finance

Tools

SAP

Microsoft Dynamics

Oracle

Job description

Site / Office Based (5 Days)

Key Skills

2 Years plus Accounts Payable experience, Part qualified AAT or Similar, High Volume, Excel, Attention to detail, Multi System & Currency desired. Must have excellent communication skills.

Excellent + Substantial Benefits

My client is the rapidly growing European subsidiary of a global Film company who specialise in lighting, rigging, generators, etc. They also own film studies as well as facilitate studios for other organisations.

They seek a reliable, self-motivated individual to work as an Accounts Payable Assistant as part of their Accounts department. You need to be highly organised and disciplined.

Key Duties

• Posting invoices in Job Management system and matching to the POs, resolving differences and queries before uploading details in the accounting system.
• Arranging approvals for invoices and resolving any differences and queries with suppliers.
• Maintaining rechargeable costs logs and working with AR team to recharge to relevant customers both internally and externally.
• Processing staff expenses including company credit cards.
• Process intercompany recharges.
• Process weekly and monthly supplier payment runs, setting up payment in the bank and sending remittance advices to the suppliers.
• Monitoring and checking e-mails to deal with queries relating to invoices and payments in a timely manner.
• Daily bank reconciliations.
• Dealing with complex invoices e.g. multiple VAT elements, different currencies, and locations.
• Managing standing orders and direct debits to the suppliers.
• Monthly supplier statement reconciliations and review of aged creditors.
• Assist in recording accruals and prepayments based on expected expenses.
• Other ad hoc duties including providing reports, analysing data, monthly reporting, and support to various departments.

The ideal candidate will have at least 2 years plus experience in Accounts Payable role and be Part qualified AAT or similar. The ideal candidate will have strong analytical skills, excellent attention to detail and be highly organised with the ability to prioritise tasks. They will be proficient in Microsoft Excel and other IT systems, with experience in ERP of some description considered advantageous but not essential.

Person Specification

• BSc in Accounting / Finance, Part qualified AAT with 3-5 years knowledge and practical experience in an Accounts Payable role in a high-volume, complex business environment.
• Methodical and orderly with the ability to prioritise tasks (this is a key requirement)
• Strong analytical and IT skills particularly in MS Excel
• Good understanding of the VAT and reverse charges.
• Experience of Accounting Systems
• Experience in dealing with multiple systems and currencies.
• Be able to build strong working relationships with colleagues.
• To be able to work under pressure and to challenge deadlines.
• Working hours 40 hours per week.

Desirable Attributes

• Ability to coordinate and work with teams.
• Worked in fast moving, high volume of invoices / payments business environment.
• Work organisation and able to work under pressure.
• Maintaining good relationships with suppliers
• Experienced in dealing with multiple sites and currency invoices with understanding of exchange rate.
• Experienced in good accounting software like SAP, Microsoft Dynamics, Oracle etc.
• Problem solving skills with ability to resolve differences.