Accounts Payable and Accounts Receivable Officer

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust; Wigan; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare trust in the UK is seeking an Accounts Payable and Accounts Receivable Officer to join their finance department. This full-time position involves ensuring the timely payment of invoices, addressing queries related to accounts, and supporting non-finance colleagues. With a focus on detail and communication, the ideal candidate will possess relevant qualifications such as AAT Intermediate. The role is fixed term for 12 months, offering a salary ranging from £24,937 to £26,598, depending on experience.

Qualifications

• 5 GCSEs including Maths and English are required.
• AAT Intermediate or progress with CCAB or CIMA qualification.
• Experience in transaction processing AP/AR environment is needed.

Responsibilities

• Assist the accounts payable and receivable team to ensure prompt payment.
• Address non-payment or late payment of invoices.
• Monitor KPIs effectively and manage workloads.

Skills

Attention to detail

Excellent communication

IT literacy

Ability to meet targets

Proficient in Microsoft Office

Education

5 GCSEs including maths & English

AAT Intermediate or equivalent

Tools

Oracle systems

Microsoft Excel

Job description

Overview

Accounts Payable and Accounts Receivable Officer at Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust. The closing date is 11 February 2026.

An exciting opportunity has arisen to join our busy finance department working in our accounts payable and receivable team. The primary purpose of the role is to ensure that our accounts payable and receivable invoices are paid in a timely and accurate manner to enable the trust to meet its legal and financial obligations. The successful candidate will have good attention to detail and accuracy, be able to work well as part of a team and have good communication and organisational skills to ensure the requirements of the role are achieved.

This vacancy is open to all internal and external candidates. NHS Employees should ideally secure their manager's agreement for a secondment arrangement ideally prior to applying, as this will be a condition of any offer made. This vacancy is advertised on a fixed term basis as it is to provide cover for a substantive employee on maternity leave and will end in March 2027 or when the substantive postholder returns. Whilst this post is advertised on a fixed term / secondment basis there is the potential that this post may become permanent in the future.

About us

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.

People at the Heart

Listen and Involve

Kind and Respectful

ONE Team

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

Main duties of the job

The post holder's primary purpose is to assist the accounts payable and receivable team, ensure the prompt payment of our supplier invoices, ensure all cash is recovered in a timely manner, sales invoices are raised, and any relating queries are responded to.

Ensure internal key performance indicators (KPIs) are effectively monitored and managed.

Plan and organise their own workloads within the section to ensure that the monthly reporting timetable is adhered to.

Provide support, advice and training to non-finance managers and budget holders.

Job responsibilities

Accounts Payable/Receivable Assistant – Duties and Responsibilities

Key results from the job holder

• Resolution of queries from staff, customers, and suppliers in accordance with internal weekly, monthly, quarterly and annual timetables and deadlines.
• Address non-payment, incorrect or late payment of invoices, identifying solutions from a range of options.
• Responsible for reviewing notifications relating to PO invoices and ensuring all queries are resolved on a timely basis to facilitate payment, discussing concerns regarding invoices or payments with staff, customers and suppliers.
• Responsible for monitoring end users who do not respond to workflow notifications, reporting results to manager and taking appropriate action when necessary.
• Responsible for assisting requisitioners in the resolution of workflow notification queries.
• Responsible for clearance of payment and multi-line holds as directed by Accounts Payable/ Receivable manager.
• Calculates payments and decides whether and how to pursue over and underpayments.
• Responsible for reviewing non-PO invoices in Oracle and ensuring that these are forwarded to departmental managers/budget holders for coding and approval.
• Responsible for dealing with non-PO queries on a timely basis to facilitate payment.
• Debtor Invoicing: Responsible for raising invoices monthly ensuring that the correct organisation is invoiced and appropriate back up information is provided to enable prompt payment.
• Responsible for several dunning level actions ensuring that these are completed in accordance with internal deadlines.
• Responsible for the collation and preparation of paperwork and any associated correspondence in respect of debts to be referred to External Debt Recovery (EDR).
• Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines.
• Responsible for undertaking credit control activities as directed by manager.
• Process and manage other financial duties as required.

Other

• Analyse financial data to identify errors and inconsistencies and identify solutions.
• Assist in the completion of the agreement of balances exercise in respect of receivable and payable balances working closely with management accounts to ensure balances accurately reflect outstanding amounts owed to or by the Trust.
• Assist in the completion of appropriate year end working papers for production of annual accounts.
• Complete complex and detailed financial calculations.
• Responsible for the preparation and input of journals in respect of debtor and creditor balances outside sub-ledgers.
• Responsible for the completion of appropriate documentation to facilitate the creation of new supplier accounts.
• Receipting and recording of any local banking's.
• Responsible for processing urgent payments ensuring all transactions are documented and notified to the AP/AR Manager for prepay hold to be actioned.
• Process pharmacy invoices.
• Ensure that procedure notes are available for all tasks undertaken by the section.
• Forwarding invoices and documents to service provider as and when necessary.
• Assist the AP/AR manager in delivering informal on the job training to work colleagues on a range of accounts payable and receivable tasks.
• Contribute to changes in procedures in-line with developments in legislation.
• Responsible for providing informal support and training to Trust managers and budget holders in respect of the Oracle financial system.

Planning and Organisational Duties

Responsible for planning and organising own workloads to meet departmental timetables and deadlines.

Communications and Key Working Relationships

The post holder will be expected to represent the Trust in a professional manner when communicating with the organisations stakeholders. Communication with stakeholders will be in a range of formats including verbal by telephone and in person or written via email or formal letter. Stakeholders will include the following:

• Service Provider
• Suppliers
• Other NHS organisations
• Budget holders
• Finance colleagues
• Customers

Explain statutory financial regulations and NHS rules to non-financial colleagues.

Person Specification

Qualifications

• 5 GCSE including maths & english
• AAT Intermediate or equivalent progress with CCAB or CIMA qualification.
• Further academic achievement.
• Further academic achievement.

Experience

• Experience within a transaction processing (AP/AR) environment
• Experience within a customer-focussed organisation.
• Experience of NHS Finance, including Agreement of Balances.
• Experience of working with a Shared Services partner.
• Experienced in using Oracle systems.

Skills

• Attention to detail, with a methodical and thorough approach
• Excellent communication and interpersonal skills
• IT literacy
• Ability to meet target and deadlines through, Prioritising competing demands; and switching objectives/tasks, multitasking and planning
• Ability to deal sensitively with confidential information.
• Proficient in use of Microsoft Office (specifically Outlook) excel & word

Knowledge

• Knowledge pertaining to financial control, best practice, and financial procedures.
• Knowledge of Finance concepts and principles, as applied to very basic double entry bookkeeping. financial ledgers and 'feeder' systems; and simple reconciliations
• Knowledge of Finance concepts and principles beyond transaction processing.

Additional

• Motivated & professional
• Ability to work as part of a team
• Ability to work alone using own initiative

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

£24,937 to £26,598 a yearPer annum, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time,Part-time,Job share,Flexible working