Accounts Assistant - Part-time

Westlakes Recruit; Cockermouth; On-site; GBP 20,000 - 35,000; Full time

Job summary

A recruitment agency is looking for an Accounts professional to manage contractor billing, invoicing, and VAT compliance. Key responsibilities include processing contractor bills and invoices, updating financial dashboards, and conducting monthly reports. Preferred qualification is AAT. This position is located in Cockermouth, England.

Responsibilities

• Process Contractor Bills – Add all payments for contractors onto the system ready for pay run.
• Process Contractor Invoices – Add all invoices onto the system in line with contractor timesheets.
• Send Remittances – Issue individual remittances to contractors.
• Dashboard – Update and maintain: input hours worked by contractors onto dashboard, add perm sales, update for PDR.
• Bills – Add bills as required (e.g., electricity).
• Pay Run – Check on Thursday that all bills match individual company invoices and hours are reflected correctly.
• Overdue Invoices – Liaise with clients on payments due and outstanding.
• Mileage Logs – Record mileage for expense reimbursement.
• Staff Timesheet – Check staff timesheets weekly; raise monthly documentation detailing employee wages.
• Weekly Invoice/Bill Reconciliation – Error check on bills and invoices to ensure no discrepancies.
• Fixed Asset Register – Manage FAR.
• AJE – Manual adjustments so sales/expenses reflect correct month.
• Monthly Manual Journal – Manual adjustments for reporting.
• Forecast Report – Reporting to year end.
• Budgeting Report – Reporting to year end.
• Dashboard Report – Reporting of company progress through year.
• Monthly Meeting – Meeting with Directors to go through monthly reports.
• Quarterly VAT – HMRC Contractor Compliance.
• Review of VAT Quarter – Invoices, bills, expenses.
• Quarterly report to HMRC – Details contractors and amount paid.

Education

AAT

Job description

Overview

Accounts role – Westlakes Recruit Accounts function.

Responsibilities

• Process Contractor Bills – Add all payments for contractors onto the system ready for pay run.
• Process Contractor Invoices – Add all invoices onto the system in line with contractor timesheets.
• Send Remittances – Issue individual remittances to contractors.
• Dashboard – Update and maintain: input hours worked by contractors onto dashboard, add perm sales, update for PDR.
• Bills – Add bills as required (e.g., electricity).
• Pay Run – Check on Thursday that all bills match individual company invoices and hours are reflected correctly.
• Overdue Invoices – Liaise with clients on payments due and outstanding.
• Mileage Logs – Record mileage for expense reimbursement.
• Staff Timesheet – Check staff timesheets weekly; raise monthly documentation detailing employee wages.
• Weekly Invoice/Bill Reconciliation – Error check on bills and invoices to ensure no discrepancies.
• Fixed Asset Register – Manage FAR.
• AJE – Manual adjustments so sales/expenses reflect correct month.
• Monthly Manual Journal – Manual adjustments for reporting.
• Forecast Report – Reporting to year end.
• Budgeting Report – Reporting to year end.
• Dashboard Report – Reporting of company progress through year.
• Monthly Meeting – Meeting with Directors to go through monthly reports.
• Quarterly VAT – HMRC Contractor Compliance.
• Review of VAT Quarter – Invoices, bills, expenses.
• Quarterly report to HMRC – Details contractors and amount paid.

Qualifications

• AAT