Accounts Assistant

Centre People Appointments; United Kingdom; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

A finance firm based in Woking is looking for a Finance Assistant to manage cashbooks and support credit control functions. The role involves maintaining financial records, preparing VAT returns, and assisting with audit preparations. Candidates should have relevant finance experience, be studying towards AAT level 2, and possess strong IT skills, particularly in Excel. The position offers a full-time contract with the potential for hybrid working after the probation period.

Qualifications

• Finance or accounting experience preferred.
• Studying towards AAT level 2.
• Strong IT skills with proficiency in MS Office.

Responsibilities

• Maintain cashbooks and perform monthly bank reconciliations.
• Manage Sales Ledger and conduct credit control meetings.
• Post supplier invoices and manage company credit card processes.
• Prepare monthly VAT analysis and assist with audits.
• Deputise for Finance Manager when needed.

Skills

Finance experience

AAT level 2

Double-entry bookkeeping

MS Office (Excel)

Strong communication skills

Self-motivated

Organisational skills

Job description

Ref : LS46884

Contract Type : Permanent, full-time

Salary : 28 – 30K

Working Hours : Monday – Friday 8am~4pm (35 hours per week)

Start Date : ASAP

Location : Woking (There is a possibility of hybrid working (2 days per week in the office) once the probation period is successfully completed, but not guaranteed)

Main Responsibilities

Cashbooks Management

• Maintain cashbooks, post receipts and payments in Sales and Purchase Ledgers, ensuring accuracy and timeliness


• Perform monthly bank reconciliations on all bank accounts


• Generate reports from accounting software and create BACS payment instructions for authorisation


• Manage petty cash in multiple currencies

Credit Control / Receivables

• Keep Sales Ledger / Receivables up to date with CRM notes


• Generate statements and liaise with customers and Sales Department regarding debtors


• Conduct fortnightly credit control meetings with Finance Manager, Sales and Operations


• Obtain credit reports and trade references for new and existing customers


• Deputise for Finance Manager on credit control in their absence

Purchase Invoices, Payables and Expenses

• Post supplier invoices and liaise with departments for authorisations


• Process supplier and group company payments via BACS


• Manage company credit card and staff expense processes

Sales Ledger

• Ensure accuracy of entries made by Sales Administrators


• Liaise with IT and Data Management staff to resolve issues

VAT Returns

• Prepare monthly VAT analysis and submit VAT Returns

Accounts Administration & Imports / Exports

• Communicate professionally with customers and suppliers


• Support import / export activities including letters of credit


• Assist in budget monitoring for petty cash and departmental expenses

Month-End & Audit Support

• Post journals and assist with reporting


• Provide information for group reporting and audits


• Assist with ad-hoc projects and inter-departmental financial queries

Deputising Head of Department

• Carry out delegated tasks from Managing Director as needed in the absence of Finance Manager

Skills & Qualifications

• Relevant finance or accounting experience preferred


• Studying towards AAT level 2


• Good accounting skills in double-entry bookkeeping and reconciliations


• Strong IT skills with intermediate proficiency in MS Office, especially Excel


• Strong communication skills, both written and verbal


• Self‑motivated, able to work independently and under pressure


• Flexible team player with excellent organisational skills