Accounts Assistant

Horsefair Practice Group; Rugeley; On-site; GBP 22,000 - 28,000; Full time

Job summary

A community health practice in the UK is seeking an Accounts Assistant to ensure accurate financial operations. Responsibilities include processing invoices, managing ledgers in Xero, and assisting with payroll. The ideal candidate has experience in a similar role, particularly within healthcare or NHS settings, and possesses strong attention to detail. This is an excellent opportunity for someone looking to support efficient financial management within a busy practice environment.

Qualifications

• Proven experience processing invoices and maintaining ledgers.
• Knowledge of payroll and employer responsibilities.
• Confidence in handling sensitive financial information.

Responsibilities

• Process purchase invoices and maintain accurate financial records.
• Assist with payroll processing and NHS Pensions responsibilities.
• Support month-end procedures and reconciliations.

Skills

Attention to detail

Organizational skills

Communication skills

Time-management skills

Education

Experience in finance or accounts role

Tools

Xero

Job description

The Accounts Assistant at Horsefair Practice Group plays a vital role in supporting the accurate and efficient running of the organisations financial operations. Reporting to the Finance Manager, you will assist with day-to-day accounting tasks across the practice group, ensuring financial information is processed correctly and on time.

Working within Xero, the groups primary accounting system, you will help manage the purchase and sales ledgers, process purchase invoices, reconcile bank transactions, prepare payment runs, and support month-end reporting. You will also contribute to maintaining accurate financial records and ensuring data integrity across the system.

A key part of the role includes monitoring income streams, ensuring that all revenue is correctly recorded, and making sure claims are submitted in a timely and accurate manner. This includes liaising with internal teams to follow up on outstanding claims and helping maintain clear documentation to support financial compliance.

This position is well suited to someone with strong attention to detail, good organisational skills, and confidence in using cloud-based accounting software. Experience with Xero is beneficial, though training can be provided. As part of Horsefair Practice Group, youll support reliable financial management that underpins the smooth operation and high-quality service of the organisation.

Main duties of the job

Process purchase invoices and maintain accurate purchase ledger records in Xero.

Assist with sales ledger tasks, including issuing invoices and monitoring incoming payments.

Reconcile bank accounts, credit cards, and other financial transactions within Xero.

Bank cheques and ensure all related records are updated accurately.

Manage and reconcile petty cash, ensuring receipts and balances are correctly maintained.

Prepare and support regular payment runs, ensuring suppliers are paid accurately and on time.

Monitor income streams and ensure all revenue is correctly recorded.

Submit and follow up on financial claims in a timely manner.

Assist with payroll processing, including calculating salaries, deductions, and ensuring compliance.

Manage NHS Pensions employer responsibilities, including accurate contributions, reporting, and record-keeping.

Support month-end procedures, including reconciliations and reporting.

Maintain organised financial records and documentation to ensure compliance.

Liaise with internal teams to resolve invoice or claim queries promptly.

Provide general administrative and financial support to the Finance Manager and wider team.

About us

We are a teaching/training group of practices of over 21000 patients and deliver high quality care to our patients.

Our staff are integrated and work seamlessly across our practices supporting each other to ensure the best possible outcomes for patients

If you are a team player and share our ethics then this position will interest you

Person Specification / Experience

We are looking for someone with:

Experience in a similar accounts or finance role, ideally within healthcare or NHS settings.

Experience using Xero or other cloud-based accounting software.

Strong attention to detail and accuracy in financial record-keeping.

Good organisational and time-management skills, with the ability to meet deadlines.

Knowledge of payroll processes and employer responsibilities for pensions (NHS experience preferred).

Confidence in handling sensitive financial information with discretion.

Good communication skills and ability to work effectively within a team.

A proactive approach and willingness to learn and support a busy Finance team.

Job responsibilities

Job Description

As an Accounts Assistant, you will work closely with the Finance Manager to ensure accurate financial processes across the practice group. Your role will include:

Processing purchase invoices and maintaining the purchase ledger in Xero.

Assisting with sales ledger tasks, including issuing invoices and monitoring payments.

Reconciling bank accounts and other financial transactions.

Banking cheques and maintaining accurate records.

Managing and reconciling petty cash.

Preparing and supporting payment runs to ensure timely supplier payments.

Monitoring income streams and ensuring revenue is accurately recorded.

Submitting and following up on claims in a timely manner.

Assisting with payroll processing, including salary calculations, deductions, and compliance.

Managing NHS Pensions employer responsibilities, including contributions and reporting.

Supporting month-end procedures and maintaining organised financial records.

Liaising with internal teams to resolve invoice or claim queries promptly.

Providing general administrative and financial support to the Practice Manager and GP partners

You will use Xero accounting software daily, so confidence with cloud-based accounting systems is important.

Person Specification

Qualifications

• Proven experience in a finance or accounts role, including processing invoices, reconciliations, and supporting month-end procedures.
• Good organisational and time-management skills, with the ability to meet deadlines.
• Knowledge of payroll processes, including calculating salaries, deductions, and compliance.
• Ability to handle sensitive financial information with discretion.
• Good communication skills and ability to work effectively within a team.
• Proactive approach with the ability to learn and support a busy Finance team.
• Experience using Xero or other cloud-based accounting software.
• Strong attention to detail and accuracy in financial record-keeping.
• Understanding of employer responsibilities for NHS Pensions.
• Experience working in healthcare, veterinary, or NHS-related finance.
• Experience managing petty cash and banking procedures.
• Familiarity with monitoring income streams and submitting claims.
• Previous exposure to multi-site financial operations.