Accounts Assistant

Alexander Steele; City of Edinburgh; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading food business in the United Kingdom is seeking an Accounts Payable Assistant to manage supplier invoices, process payments, and assist with month-end tasks such as reconciliations and payroll preparation. The ideal candidate will have experience in accounting software, especially Xero, alongside strong Excel skills and excellent organizational abilities. This role offers a competitive salary of £30,000 and includes benefits like flexible hybrid working, 33 days of annual leave, and various employee perks.

Benefits

Pension scheme

Life assurance

33 days annual leave

Wellbeing days

Birthday leave

Flexible hybrid working

Modern workplace facilities

Qualifications

• Experience with accounting software, preferably Xero.
• Proficiency in Excel and Microsoft Office is essential.
• Strong communication and organizational skills are required.

Responsibilities

• Process supplier invoices and resolve discrepancies.
• Code invoices accurately and liaise with suppliers or internal teams.
• Match invoices to purchase orders and goods-received records.
• Prepare weekly payment runs and manage expenses.
• Assist with month-end tasks such as accruals and reconciliations.
• Compile payroll data for submission to an external provider.

Skills

Experience with accounting software (Xero beneficial)

Strong Excel and Microsoft Office skills

Good communication, accuracy, and organisational ability

A positive, proactive team player

Job description

Accounts Payable Assistant

Role Overview

Alexander Steele are delighted to be supporting a successful food business who are recruiting an Accounts Payable Assistant to join their team. The role focuses on managing supplier invoices, payment processing, reconciliations, and general financial administration, while also supporting month‑end tasks, payroll preparation, and communication across internal departments.

Salary & Benefits

• £30,000.
• Pension scheme.
• Life assurance.
• 33 days annual leave including public holidays, with service‑based increases.
• Wellbeing days and birthday leave.
• Flexible hybrid working.
• Modern workplace facilities and employee perks.

Key Responsibilities

• Process supplier invoices and resolve discrepancies.
• Code invoices accurately and liaise with suppliers or internal teams.
• Match invoices to purchase orders and goods‑received records.
• Prepare weekly payment runs and manage expenses.
• Produce sales invoices when required.
• Maintain supplier records and set up new vendors.
• Monitor supplier balances and credit limits.
• Reconcile bank statements and supplier statements.
• Assist with month‑end tasks such as accruals, prepayments, and balance sheet reconciliations.
• Compile payroll data for submission to an external provider.
• Support finance system admin and approval workflows.
• Work with internal teams to resolve queries and elevate issues.

Skills & Experience

• Experience with accounting software (Xero beneficial).
• Strong Excel and Microsoft Office skills.
• Good communication, accuracy, and organisational ability.
• A positive, proactive team player.