Accounts Administrator

IPS Finance; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A financial services firm in the United Kingdom is looking for a Finance Assistant to support the adoption of new finance systems and take ownership of payroll for 260 staff. Responsibilities include managing supplier payments, petty cash, and staff expenses, ensuring compliance and financial accuracy. The ideal candidate must be detail-driven with proven payroll experience and strong control discipline. This role offers a chance to adapt to system changes while maintaining financial integrity.

Qualifications

• Detail-driven finance professional with experience in payroll and accounts payable.
• Strong control discipline with the ability to manage system changes.
• Proven track record of ensuring timely and compliant financial operations.

Responsibilities

• Manage weekly payroll for approximately 260 staff using SAGE Payroll.
• Process UK supplier invoices and maintain accurate financial records.
• Count and record petty cash receipts and manage staff expense payments.

Skills

Payroll management

Accounts payable

Attention to detail

Financial controls

SAGE Payroll

Job description

Our client is seeking a Finance Assistant to join their growing team. The successful candidate will play a key role in supporting the smooth adoption of new finance systems and processes going live in 2026. They will take ownership of weekly payroll for approximately 260 staff using SAGE Payroll, ensuring compliance, accuracy, and timely payments. In addition, they will manage supplier payments, petty cash, staff expenses, and financial exceptions, while maintaining strong financial controls.

Duties of Finance Assistant:

• Weekly Payroll, including accurate payments, pension contributions, and P32 submission.
• Post payroll journals to the general ledger and maintain payroll records
• Onboard new starters and process leavers, including issuing P45s
• Prepare and submit annual P11D and timely P46 notifications to HMRC
• Process UK supplier invoices for materials, overheads, and ad hoc payments with accurate VAT and GL coding
• Resolve invoice and supplier queries, run payment cycles, and issue remittance advices
• Reconcile supplier statements and maintain accurate vendor master data with verified bank details
• Manage the finance inbox, ensuring all queries and invoices are actioned promptly with nothing missed
• Count and record petty cash receipts, issue cash floats, and report high balances in line with AML obligations
• Compile, review, and process staff expense payments accurately and on schedule
• Support additional ad hoc finance tasks as required

Essential:

• Detail-driven finance professional
• Proven payroll and accounts payable experience
• Strong control discipline, and the confidence to support system change while ensuring timely and compliant financial operations.