Accounts & Admin Officer

Ashraf Foundation (AF); United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community support organization in the United Kingdom is looking for an Accounts and Admin Officer to manage financial and administrative operations. This role includes ensuring compliance with policies, maintaining financial records, and providing logistical support for program implementation. Ideal candidates will have strong accounting knowledge, proficiency in Tally ERP 9, and strong analytical skills. This position contributes to empowering children and youth with disabilities.

Qualifications

• Strong knowledge of income tax, VAT, and customs regulations.
• Proficient in operating computers and financial software.
• Competency in decision-making and problem-solving.

Responsibilities

• Manage financial and administrative operations for the program.
• Ensure compliance with organizational policies.
• Organize logistical support for meetings and workshops.
• Maintain accurate financial records and prepare reports.

Skills

Accounting practices

Proficient in MS Office

Analytical abilities

Strategic thinking

Problem-solving

Tools

Tally ERP 9/Prime accounting software

MS Excel

MS PowerPoint

Job description

Program

The meaningful Participation and Inclusion of Children and Youth with Disabilities in all domain of CBR.

Reporting To

Directly reportable to Head of Finance/Finance Manager & Indirectly reportable to Project Coordinator/Project Focal.

Organization Overview

Ashraf Foundation was established in the year 1991 by a group of young men and women aimed at helping the poor and underprivileged peoples of the society to improve their overall socio-economic status. Ashraf Foundation is going to implement a project named "The Meaningful Participation and Inclusion of Children and Youth with Disabilities in All Domains of Community-Based Rehabilitation (CBR)" in Jashore district which is financially and technically supported by the Lilian Fonds and Centre for Disability in Development (CDD). This collaboration between the Lilian Fonds and CDD highlights the importance of empowering Children and Youth with Disabilities and integrating their needs into mainstream community development. By addressing barriers and fostering inclusion, the project will contribute to building more equitable and accessible societies.

Job Overview

The Accounts and Admin Officer will be responsible for managing financial and administrative operations for the program. This includes ensuring compliance with organizational policies, maintaining accurate financial records, and providing administrative support to ensure smooth program implementation. The role also involves fostering an inclusive and supportive workplace environment aligned with the program's mission to empower children and youth with disabilities.

Responsibilities

• Maintain and update lease agreements, contracts, and other relevant documents at the Project Office.
• Ensure accommodation, ticketing, and logistical support for internal and external visitors.
• Ensure machines and equipment, such as photocopiers, computers, printers, and IPS systems, are in good working condition.
• Ensure the cleanliness of the Project Office premises and the efficient and effective operation of utility services and office security.
• Provide logistical support for organizing meetings, workshops, seminars, training sessions, and interviews as necessary.
• Assist internal and external consultants, researchers, donors, and other visitors by providing information, documents, and necessary coordination.
• Organize and provide administrative support for workshops, meetings, and training sessions held at internal or external venues.
• Handle official procurement directly or through the office as per PO/Donor policies, or assist in calling for quotations and arranging Procurement Committee meetings for decision-making.
• Maintain inventory records according to the asset classification of PO/Donor policies for the Project Office.
• Properly store materials and keep the store register updated with relevant supporting documents.
• Maintain records related to staff personal files, attendance registers, leave registers, movement registers, and fixed assets registers.
• Operate and maintain Tally ERP 9/Prime accounting software.
• Supervise office support staff. Assist in selecting and negotiating with local service providers within established financial parameters.
• Ensure timely and accurate monthly and year-end closures of accounts, including bank reconciliations, bank statements, and other related documentation, and submit reports to headquarters as per prescribed deadlines.
• Implement financial policies, procedures, and requirements to ensure all financial activities comply with organizational and donor guidelines.
• Assist in budget analysis and disbursement according to the project budget activity lines, and prepare month‑wise expenditure plans in consultation with the Project Team Leader.
• Maintain proper cash control and manage books of accounts and other financial documents.
• Monitor the financial activities of the project closely.
• Check and verify bills and process payments.
• Randomly verify various types of financial transactions.
• The candidate should have strong knowledge of accounting practices, income tax, VAT, and customs regulations in the country.
• Proficiency in operating computers, including MS Office, Excel, and PowerPoint, is required.
• Competency in strategic thinking, decision‑making, and problem‑solving, along with strong analytical abilities, is essential.

General Task

• Perform any other tasks assigned by the Supervisor/donor and are in line with the skills and background of the employee towards career development.
• Ready to work in any additional project supported by CDD & funded by LF.

Other Information & Condition

Ashraf Foundation/ PO reserves the right to terminate Accounts & Admin Officer at any time with the consultation of the SPO as per HR policy.