236079 Medical Secretary

NHS National Services Scotland; City of Edinburgh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent healthcare organization in Edinburgh seeks a dedicated medical secretary to provide comprehensive administrative support. This role includes managing waiting lists and collaborating with clinical teams to ensure compliance with waiting time agreements. Ideal candidates will have experience in medical administration and the ability to contribute effectively in a multi-professional environment. NHS Scotland is committed to diversity and encourages applications from all sections of society.

Qualifications

• Experience in medical secretarial and administrative duties.
• Ability to manage waiting lists effectively.
• Collaboration with clinical professionals to meet waiting time agreements.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Manage allocated waiting lists daily.
• Support Radiology directorate to ensure compliance with waiting times.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a “regulated role”, your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

The purpose of the post:

• To provide comprehensive medical secretarial and administrative service to clinicians and other members of the multi professional teams contributing to the efficient day to day running of the service.
• Responsible for the day-to-day management of allocated waiting lists.
• Contribute and support the Radiology directorate in the delivery of agreed waiting times. Monitor and effect changes to the appointment times / systems to ensure all patients achieve their agreed waiting times. Collaborate with Clinical colleagues to ensure compliance with agreed waiting times.

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact

NAME: Stuart Todd
E-MAIL: [e-mail]
TELEPHONE: [phone]