Team Administrator

NHS; Barnsley; On-site; GBP 19,000 - 24,000; Full time

Job summary

A leading healthcare organization in Barnsley is seeking an Administrator to offer administrative support for their assistive technology team. You will manage client data, liaise with contractors, and ensure accurate records for specialized services. Ideal candidates will have experience with public interaction, filing systems, and working with disabilities. This role offers the chance to contribute to a high-quality team in a supportive environment, alongside the opportunity for professional development.

Qualifications

• Experience working with the public face-to-face and over the telephone.
• Ability to develop and maintain an electronic and/or manual filing system.
• Experience in dealing with sensitive and stressful situations.

Responsibilities

• Provide administrative support across the team.
• Manage client data in the database accurately.
• Liaise with suppliers and contractors about installations.
• Handle procurement tasks and manage stock levels.
• Process client referral forms and maintain records.

Skills

Working with the public

Developing and maintaining filing systems

Database maintenance

Dealing with difficult situations

Minute taking

Communicating with people with disabilities

IT systems knowledge

Microsoft Office proficiency

Education

GCSE in English and Mathematics

A-Levels or equivalent

ECDL or equivalent

Job description

Both part time and full time applicants will be considered.

Thisis a great opportunity to join a nationally recognised assistive technologyteam and, through excellent administrative provision, to support the team tomaintain and improve its excellence in provision of specialised assistivetechnology.

BarnsleyAssistive Technology delivers specialised services for Augmentative andAlternative Communication and Environmental Control across Yorkshire and theHumber. The team is directly commissioned by NHS England to deliver these twospecialised services. The team has an excellent national and internationalreputation for quality, innovation and research and development and has stronglinks with the University of Sheffield.

We are looking to recruit an Administratorto provide admin support across our busy team. We are particularly looking forsomeone who has considerable experience of providing wide ranging types of administrativesupport, knowledge and experience of assistive technology, and of working with disabledpeople.

Asthe first point of contact for many of our clients, some of whom experiencecommunication difficulties, you will play a key role in handling enquiries fromboth clients and their relatives. Additional responsibilities includemaintaining and updating the teams database, handling procurement tasks, liasingwith contractors and managing stock levels.

Main duties of the job

As a varied role, you must be self-motivated, be able to work independently and have experience of priotising high workloads effectively. You will be required to work flexibly across teams to meet the demands of the service, where your ability to build strong relationships will be vital.

Manageand enter data for all client related work into the team information system/database ensuring accurate records and according to standard procedures.

Processclient referral forms according to standard procedures including checking thedata, contacting the referrer and entering data accurately.

Co-ordinate and liaise with the internal team,suppliers and contractors around installation, amendments or delivery ofequipment, ensuring all relevant paperwork is received.

Manage the office and equipment supplies, including the orderingof items, logging orders, accurately updating the database and maintenance ofstock levels.

Use the procurement system to enterorders accurately. Follow up orders to establish their status.

If you are highly motivated, a great team player and passionate about working with people with disabilities then we look forward to hearing from you.

apprentices should note that the salary would be Agenda for Change Annex 21 trainee rate (75%max of band) until they have completed their apprenticeship.

The interview date for this role is 24th February 2026.

About us

BarnsleyHospital NHS Foundation Trust is a high performing Trust, currently ratedGood by the Care Quality Commission (CQC) and achieving significant progressin the delivery of our strategic objectives, including our ambition to be thebest Place to Work

We scored bestin the country in the most recent NHS Staff Survey for teamwork, compassionateleadership, and supporting work/life balance. In 2024's survey, the Trust alsoscored above average in every theme of the NHS People Promise the promise NHS colleagues make toeach other to improve the experience of working in the NHS for everyone

We are proud ofthe commitment of our colleagues to ensuring a strong and sustainable futureand our organisation is highly valued by our local communities

There has neverbeen a better time to join Barnsley Hospital. It is moving at pace and a wecan do this attitude is evident right through the organisation

BarnsleyHospital NHS FT is committed to promoting equality of opportunityand fair treatment to all applicants

Forindividuals who may require sponsorship under the skilled worker or health& care visa route please use the link on the right hand side of the advertto check your eligibility, please note that band 2 and 3 entry roles are nolonger eligible for sponsorship

Thecost of the DBS (criminal records check) for Band 6 and above roles will onlybe met by the successful candidate(s) through salary deduction

We reserve the right to close positions early

Job responsibilities

Please refer to the attachedJob Description and Person Specification for full details of the role and responsibilities.

SupportingDocuments

Please refer to thevalues-based recruitment guidance and associated documentation.

Person Specification

Experience

• Working with the public, face to face and over the telephone,
• Developing and maintaining an electronic and/or manual filing system.
• Working with and maintaining a database.
• Dealing with difficult/emotional/stressful people and situations,
• Note/minute taking (or demonstrable willingness to learn)
• Working with, or communicating with people with disabilities.

Skills and Abilities

• Ability to relate to people of all levels of the organisation and externally
• Ability to balance both repetitive and varied tasks

Qualifications

• Educated to GCSE level including English and Mathematics
• A-Levels or equivalent or higher qualifications.
• ECDL or equivalent

Knowledge and Awareness

• Good Knowledge of IT systems.
• Good knowledge of Microsoft office software, including Word, Excel and Outlook.
• Good knowledge of information governance and data security.
• Understanding of what assistive technology is and what the Barnsley AT team do.
• In around 100 words please describe what Equality & Diversity means to you and why they are important.
• In around 100 words please describe how you ensure you contribute to a well functioning team?
• In around 100 words please describe how you manage your workload and prioritise your work?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.