1159 - Admin Manager - Scanning Bureau & Archive Services

Barnsley Hospital NHS Foundation Trust; Barnsley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization in Barnsley is seeking an Administration Manager for their Forward Scanning Bureau and Library Archive Service. The role involves managing medical records, supervising administrative staff, and ensuring effective health records services. The ideal candidate should have experience in the NHS environment and knowledge of medical records functions and data protection regulations. This position offers a chance to be involved in improvement programs related to digital strategy.

Qualifications

• Experience supervising in an NHS/Healthcare environment.
• Knowledge of Core Medical Records functions and Information Governance processes.
• Detailed knowledge of the Data Protection Act 2018.

Responsibilities

• Manage performance of Health Records Core Services and related systems.
• Support operational managers to ensure health records services are provisioned.
• Lead and resolve operational issues for Medical Records Core services.
• Focus on service productivity and efficiency related to Digital strategy.
• Communicate effectively and prioritize workload.

Skills

NHS administrative processes

Change management

Effective communication

Team leadership

Education

Diploma level education or equivalent experience

Job description

Overview

This is a new exciting opportunity for a highly motivated, flexible individual to join the team providing an expert medical records management/forward scanning service and managerial supervision. The postholder will supervise a number of band 2 & 3 administrative staff and oversee the system administration of the Mediviewer EDMS and the iFit tracking system.

You will support the Department Lead in performance management, including induction and training for new staff and ongoing support and competency assessment for the medical records administration team and scanning operators. You will be actively involved in improvement programmes such as upgrades to software and changes to standard operating procedures. The Medical Records Core team at Barnsley Hospital NHS Foundation Trust are looking to recruit an Administration Manager for our Forward Scanning Bureau and Library Archive Service.

Responsibilities

• Undertake a key role for the day to day management and performance of all aspects of the Health Records Core Services and related electronic systems; line management of Medical Records staff.
• Support the Health Records & General Office Operational Manager to ensure provision of health records services and functions associated with the hospital\'s Subject Access Team.
• Lead, supervise and resolve operational issues to ensure Medical Records Core services (including the postal service, cashiers office and health records) are available at the point of need and managed in line with local and national requirements.
• Act as an agent of change, focusing on service productivity and efficiency across the departments within the Health Records & General Office remit with emphasis on changes related to the Digital strategy.
• Communicate effectively at all levels, work on your own initiative without supervision and prioritise your workload as necessary.

Qualifications

• Educated to diploma level or hold relevant, equivalent experience.
• Experience in supervising in an NHS/Healthcare environment and working knowledge of NHS administrative processes.
• Comprehensive working knowledge of Core Medical Records functions; deputise for the Medical Records & General Office Manager as required. This includes Subject Access Requests (SARs), NHS Eligibility, Cashiers Office and Post Room function.
• Detailed knowledge of the Data Protection Act 2018 and current Information Governance processes.

Notes

• We reserve the right to close positions early.
• Barnsley Hospital NHS Foundation Trust is a high performing Trust, currently rated Good by the Care Quality Commission (CQC) and achieving progress in our strategic objectives.
• We score highly in NHS Staff Survey metrics related to teamwork, compassionate leadership, and work/life balance; 2024 survey results reflect above-average performance across themes of the NHS People Promise.
• The organisation is committed to equality of opportunity and fair treatment for all applicants.
• For individuals who may require sponsorship under the skilled worker or health & care visa route, eligibility checks are available; band 2 and 3 entry roles are no longer eligible for sponsorship.
• The cost of the DBS (criminal records check) for band 6 and above roles will be met by the successful candidate(s) through salary deduction.