10185 - OMU - Business Administrator (Part time)

Ministry of Justice; City of Edinburgh; On-site; GBP 22,000 - 28,000; Full time

Job summary

A public administration organization in Edinburgh seeks an Administrative Officer to support the Offender Management hub. The role involves maintaining records, processing critical paperwork, and ensuring smooth communication within teams. Strong organizational and communication skills are essential. This is a rotational position with no management duties.

Qualifications

• Ability to complete administrative tasks with attention to detail.
• Strong organizational skills to maintain records and reports.
• Effective communication skills for liaising with stakeholders.

Responsibilities

• Provide administrative support by maintaining systems for local courts.
• Process various paperwork related to Offender Management.
• Organize and maintain accurate records for the administrative hub.

Job description

Overview of the job

This is an administrative job in an establishment.

Summary

The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:

• Discharge Report / Pre-Discharge Report
• Bail applications
• Release on Temporary License (ROTL)
• Home Detention Curfew (HDC)
• Offender Assessment and Sentence Management (OaSys)
• Multi-Agency Public Protection Arrangements (MAPPA)
• Re-categorisation
• Sentence calculations, including conduct initial checks
• Appeals
• Violent Sex Offender Register (VISOR)
• Multi-Agency Risk Assessment Planning (MARAP)
• Adjudications
• Indeterminate Sentence Prisoners
• Parole applications
• Legal Correspondence
• License Applications
• Resettlement overnight Release
• Prisoner Fines
• Foreign Nationals/Deportation/Immigration
• Risk to Children/Safeguarding Children
• Harassment/Restraining Orders
• Category A administration
• Recall paperwork
• Public Protection

Undertake other administrative tasks including:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by Manager, conducting sentence calculations as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.