Office & Operations Manager France Benelux

Cytokinetics; Paris; Sur place; EUR 50 000 - 70 000; Plein temps

Résumé du poste

A late-stage biopharmaceutical company based in Paris seeks an adaptable Office & Operations Manager to support the France & Benelux operations. This role involves managing administrative tasks, vendor coordination, and ensuring the smooth operation of the affiliate. Ideal candidates have a degree and 4-6+ years in similar roles, fluency in English and French, along with strong organizational skills. The company values proactive and resourceful individuals ready to thrive in a dynamic environment.

Qualifications

• 4-6+ years of experience in a similar role, ideally within biotech, pharmaceutical, or healthcare.
• Experience supporting senior leadership.
• Proven experience with vendor coordination and administrative financial processes.

Responsabilités

• Provide day-to-day administrative support to the France & Benelux affiliate.
• Manage calendars and coordinate meetings.
• Support planning and logistics for leadership meetings.

Connaissances

High level of attention to detail

Excellent interpersonal and communication skills

Fluency in English

Fluency in French

Strong organizational skills

Adaptability

Hands-on and resourceful

Formation

Bachelor’s degree or equivalent professional experience

Outils

Standard office tools and administrative systems

Description du poste

Office & Operations Manager France Benelux

Paris, Paris, France

Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.

Cytokinetics is a growing biotech company and is looking for a hands‑on, highly adaptable Office & Operations Manager to support the daily operations of its France & Benelux affiliate.

Reporting directly to the General Manager France & Benelux, this is a fully operational, all‑rounder role in a lean, fast‑moving biotech environment. The position combines executive assistance, office management, and operational coordination, with a strong focus on getting things done efficiently and pragmatically.

The successful candidate will be comfortable wearing multiple hats, managing ambiguity, and stepping in wherever needed to keep the affiliate running smoothly. This role is ideal for someone who is resourceful, proactive, quick, and not afraid of hands‑on execution, from high‑level coordination to day‑to‑day practical tasks.

Key Responsibilities

• Provide day‑to‑day administrative and organizational support to the France & Benelux affiliate.
• Manage calendars, coordinate meetings, prepare materials, and ensure follow-up on actions.
• Support planning and logistics for leadership meetings and internal touchpoints.
• Take full ownership of the day‑to‑day functioning of the affiliate, ensuring teams have what they need to operate efficiently.
• Manage office‑related topics end‑to‑end, including:
  • office setup and organization
  • equipment, supplies, and workplace needs
  • coordination with IT and local service providers
  • support a flexible, hybrid working environment for office‑based, remote, and field teams.
• Act as the go‑to person for practical, operational questions from affiliate employees.
• Coordinate onboarding for new hires (workspace, IT equipment, access, practical setup).
• Handle a wide range of operational and administrative tasks with a pragmatic, solution‑oriented mindset.
• Provide hands‑on operational support and coordination for affiliate activities across commercial and medical teams.
• Coordinate logistics for meetings and external events involving healthcare professionals (HCPs), such as congresses, symposia, advisory boards, and educational meetings.
• Act as an operational interface between internal teams and external vendors to ensure smooth execution.
• Independently manage and follow up on operational requests, ensuring timelines are met and issues are resolved quickly.
• Coordinate the initiation, tracking, and administration of contracts with external vendors, including:
  • event and logistics providers
  • speakers and HCP engagements
• Work closely with Legal, Procurement, and Finance to support contract review, approval, and execution.
• Manage purchase orders, invoice tracking, and vendor onboarding in a lean and efficient way.
• Maintain clear, structured, and audit‑ready documentation of contracts and vendor files.
• Support tracking of operational and event‑related expenses against approved budgets.
• Ensure operational activities are executed in line with internal SOPs and compliance requirements, using a practical and pragmatic approach.
• Support the roll‑out and documentation of internal processes and SOPs as the organization evolves.

Required Qualifications & Experience

• Bachelor’s degree or equivalent professional experience.
• 4–6+ years of experience in a similar hands‑on role (Executive Assistant, Office Manager, Operations Coordinator), ideally within biotech, pharmaceutical, or healthcare environments.
• Experience supporting senior leadership in small, growing, or matrix organizations.
• Comfortable working in a fast‑paced, sometimes ambiguous environment where priorities can shift.
• Proven experience with vendor coordination, contracting support, and administrative financial processes.Strong organizational skills with a pragmatic, execution‑focused mindset.
• High level of attention to detail, reliability, and follow‑through.
• Excellent interpersonal and communication skills.
• Fluency in English and French.
• Strong proficiency with standard office tools and administrative systems.
• Hands‑on, resourceful, and solution‑oriented.
• Comfortable doing a bit of everything and switching priorities quickly.
• Proactive self‑starter who takes ownership and gets things done.
• Calm, reliable, and efficient under pressure.
• Trusted operational partner for leadership and teams.
• Flexible, pragmatic, and comfortable in a biotech “build‑as‑you‑go” environment.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non‑standard text messaging applications.
• We will never request personal information such as banking details until after an official offer has been accepted and verified.
• We will never request that you purchase equipment or other items when interviewing or hiring.

Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer.

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.