Workplace Manager

Optibus; Sax; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading public transportation technology company is seeking a Workplace Manager for a 12-month FTC in their San Sebastian office. You will be integral to the People and Office Operations team, handling onboarding, managing reception, overseeing office operations, and fostering company culture. Ideal candidates have prior experience, are fluent in English and Spanish, and thrive in dynamic environments. Join us in redefining mass transit through innovation and collaboration.

Formación

• Proven experience as an office/workplace manager in a fast-growing company.
• Comfortable being present in the office 5 days each week.
• Reliability and discretion handling sensitive information.
• High performance in a fast-paced environment.
• Collaborative and humble with strong problem-solving abilities.

Responsabilidades

• First point of contact for all employees and support onboarding.
• Manage reception area and greet guests appropriately.
• Oversee internal and external partners for office operations.
• Handle communal spaces and order management for office supplies.
• Foster company culture and manage appreciation initiatives.
• Coordinate company events and meetings.
• Lead on health and safety topics.

Conocimientos

Strong communication skills

Relationship-building skills

Proficiency in Microsoft Office

Problem-solving

Fluency in English

Fluency in Spanish

Descripción del empleo

Optibus is a unified software platform revolutionizing public transportation planning, scheduling, and operations in over 7,000 cities worldwide. Using AI, ML, and optimization algorithms, it empowers agencies to design more efficient, equitable, and sustainable transit networks, enhancing passenger access, reducing emissions, and improving driver conditions. With offices globally and a team of 350+ employees, Optibus fosters a collaborative culture centered on innovation, determination, and impact. As the first unicorn in public transportation technology, Optibus is driving the modernization of mass transit to make it the preferred choice for cities and passengers alike.

About the position

As a Workplace Manager (12 months FTC), you will be part of a small cross‑functional People and Office Operations team where you will cover for a key employee on maternity leave - all while being part of a high growth SaaS scale‑up, on a mission to redefine the future of mass transit. This is a unique opportunity to join a highly collaborative and inclusive team where you can have an impact across the entire region.

This role will be office-based, with 5 days per week in a San Sebastian office, for a duration of 12 months.

Responsibilities

• You will be the first point of contact for all employees and will collaborate with the people team to support onboarding (preparing a security card, health & safety, adding to the relevant Slack channels, etc.)
• Reception duties – you will be responsible for managing the reception area and ensure that all guests are properly received, identified, and directed to the appropriate contacts in the office.
• You will manage internal and external partners (property management, suppliers, service providers, tradesmen, etc.)
• You will be in charge of our communal spaces and order management (snacks, drinks, office supplies, Optibus swag)
• You will collaborate on growing and maintaining a company culture based on humility, inclusion and belonging while taking care of appreciation initiatives (birthdays, anniversaries)
• You will collaborate with cross‑functional teams and local leadership on planning and organising company happy hours, gatherings, events/parties, meetings and off‑sites
• You are the point of contact and will take the lead on health and safety topics

Requirements

• You have proven experience as an office/workplace manager or in an equivalent role in a fast‑growing company
• You’re comfortable to be present in the office 5 days each week;
  we have client meetingson‑site and many people in our team are working from the office regularly
• Reliability and discretion: you will be around sensitive information
• Strong communication and relationship‑building skills
• Excellent computer skills, including a high degree of proficiency in Microsoft office or equivalent.
• You are a high performer who thrives in a fast‑pace environment
• You are collaborative, humble and a problem‑solver
• Please submit your CV in English for consideration.
• Fluency in English, Spanish (other European languages are a very strong plus!).

Equal Opportunity

Optibus is proud to be an equal opportunity employer. We hire talented individuals, regardless of gender, race, ethnicity, ancestry, age, disability, sexual orientation, gender identity or expression, cultural background, religious beliefs, or any other characteristic protected by federal, state, or local laws. It is our responsibility at Optibus to provide an inclusive and accessible interview experience for all. We will provide reasonable accommodations for all candidates in need of individualised support during the hiring process.

Interview Process

• Initial screening with Hiring Manager (30 mins)
• Panel interview with Hiring Manager, Senior Workplace Manager and HRBP (45 mins)
• Call with On‑site San Sebastian office team member
• References
• Offer