Receptionist & Office Manager

Lincoln Electric; Sant Feliu de Llobregat; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A global engineering firm located in Sant Feliu de Llobregat is seeking an experienced Executive Assistant to provide high-level administrative support for senior leadership. The successful candidate will coordinate complex calendars, manage travel logistics, prepare expense reports, and organize high-level meetings while ensuring confidentiality. Candidates should have a minimum of 5 years in similar roles and be fluent in Spanish and English. This position demands exceptional organizational skills and discretion.

Formación

• Minimum 5 years in executive assistant or senior administrative roles.
• Proven experience supporting C-level or VP-level executives.
• Ability to handle confidential information.

Responsabilidades

• Manage and prioritize complex calendars for executives.
• Plan and organize domestic and international travel itineraries.
• Prepare and reconcile expense reports for senior leadership.
• Organize high-level meetings and events.
• Draft and manage sensitive documents and presentations.
• Liaison with stakeholders for effective communication.
• Oversee office operations and vendor coordination.
• Identify opportunities for process improvement.

Conocimientos

Organizational skills

Communication abilities

Discretion

Problem-solving

Fluent in Spanish

Fluent in English

Herramientas

MS Office Suite

Concur

SAP

Descripción del empleo

Lincoln Electric is the world leader in the engineering, design, and manufacturing of advanced arc welding solutions, automated joining, assembly and cutting systems, plasma and oxy-fuel cutting equipment, and has a leading global position in brazing and soldering alloys. Lincoln is recognized as the Welding Expert™ for its leading materials science, software development, automation engineering, and application expertise, which advance customers' fabrication capabilities to help them build a better world. Headquartered in Cleveland, Ohio, Lincoln Electric is a $4.2B publicly traded company (NASDAQ:LECO) with over 12,000 employees around the world, with operations in 71 manufacturing and automation system integration locations across 21 countries and maintains a worldwide network of distributors and sales offices serving customers in over 160 countries.

Location: Sant Feliu de Llobregat
Req ID:28016

Job Responsibilities

Mission: Enable senior leadership to operate efficiently by providing proactive, high-level administrative support while ensuring smooth office operations, resource management, and a welcoming environment for employees and visitors.

Executive Calendar Management: Proactively manage and prioritize complex calendars for Vice Presidents, including scheduling meetings across multiple time zones and resolving conflicts.

Travel & Logistics Coordination: Plan and organize domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa arrangements.

Expense Management: Prepare, review, and reconcile expense reports for senior leadership, ensuring compliance with company policies and timely submission.

Meeting & Event Coordination: Organize high-level meetings, leadership offsites, and internal events, including agenda preparation, materials distribution, and follow-up actions.

Confidential Document Handling: Draft, proofread, and manage sensitive documents and presentations with a high degree of confidentiality and accuracy.

Stakeholder Liaison: Act as a point of contact between senior leadership and internal/external stakeholders, ensuring effective communication and timely responses.

Office Operations Oversight: Manage front desk activities, office supplies, and ensure a welcoming environment for employees and visitors.

Access & Compliance Management: Handle access control, time & attendance systems, badge management, and compliance checks.

Vendor & Contract Oversight: Coordinate HR and administrative vendors, ensuring service quality and timely issue resolution.

Fleet & Facility Management: Administer company fleet documentation, maintenance scheduling, and related administrative tasks.

Process Improvement: Identify opportunities to streamline administrative and office processes and implement best practices for efficiency.

Job Requirements

Proven Experience: Minimum 5 years in executive assistant or senior administrative roles supporting C-level or VP-level executives, with office management responsibilities.

Technical Skills: Advanced proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and familiarity with expense and travel management systems (e.g., Concur, SAP).

Languages: Fluent in Spanish and English; additional languages are a plus.

Soft Skills: Exceptional organizational skills, discretion, and ability to handle confidential information. Strong interpersonal and communication abilities.

Problem-Solving: Ability to anticipate needs, manage priorities under pressure, and work independently in a fast-paced environment.

Lincoln Electric is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law.