People Services Coordinator Temp

Everest Group; Madrid; Híbrido; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A global risk management leader is seeking a People Services Coordinator for a 6-month contract in Madrid. This hybrid role requires engaging with candidates and employees throughout their employment lifecycle. Ideal candidates are organized and possess experience in Human Resources and strong communication skills. Proficiency in English is essential, with a preference for Spanish speakers.

Formación

• Proactive and thrives in a collaborative environment.
• Previous experience in a Human Resources or related administrative function.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong organizational skills with attention to detail.
• Excellent customer service and communication skills.
• Ability to handle confidential information discreetly.
• Adaptable team player performing well in fast-paced environments.
• Professional fluency in English required; Spanish preferred.

Responsabilidades

• Process key employee transactions like new hires and terminations.
• Draft employment-related documents like offer letters.
• Coordinate the interview scheduling process.
• Manage onboarding activities and background checks.
• Maintain employee data accuracy in Workday.

Conocimientos

Proactive and detail-oriented

Previous HR experience

Microsoft Office proficiency

Strong organizational skills

Excellent customer service

Fluency in English

Fluency in Spanish

Herramientas

Workday HRIS

Descripción del empleo

Title: People Services Coordinator - Temp

Company: Everest Global Services Inc.

Job Category: Contingent Workers

Type: Agency Consultant

Primary Location: Madrid, Spain

About Everest

Everest is a global leader in risk management rooted in a rich 50‑year heritage enabling businesses to survive and thrive and economies to function and flourish. We are underwriters of risk growth progress and opportunity. We are a global team focused on disciplined capital allocation and long‑term value creation for all stakeholders who care deeply about our impact on communities and the wider world.

About the Role

The Everest HR team is seeking a People Services Coordinator for a 6‑month contract. This is an exciting opportunity to play a vital role in our Human Resources function directly impacting the employee experience from their first interview to their entire career journey with us. This is a hybrid role based in our Madrid office (3 days in office / 2 days remote) offered as a 6‑month contract assignment.

As the first point of contact for candidates, employees and our internal HR teams you will provide essential support across the entire employment lifecycle. If you are a highly organized and service‑oriented professional looking to contribute to a dynamic team we encourage you to apply.

Position Overview & Key Responsibilities

• Employee Lifecycle Management
  • Process key employee transactions such as new hires, transfers, promotions and terminations.
  • Draft and issue employment‑related documents including offer letters, contracts and salary increase letters.
  • Coordinate the interview scheduling process between candidates and hiring managers.
  • Manage onboarding activities from initiating background checks to facilitating new hire paperwork and system access.
  • Support the offboarding process ensuring all final documentation and logistics are handled correctly.
• HRIS and Data Management
  • Maintain and update employee data with a high degree of accuracy in our HRIS Workday.
  • Generate regular and ad‑hoc HR reports such as headcount lists and compensation data.
  • Assist the payroll team by ensuring employee data is accurate and submitted on time.
• Operational & Administrative Support
  • Serve as a key point of contact for employee and manager inquiries handling them with professionalism and confidentiality.
  • Assist with Global Mobility tasks including tracking visas and renewal timelines.
  • Track probationary periods, family leave and compliance training ensuring timely follow‑up.
  • Support HR projects aimed at improving operational efficiency and data integrity.
  • Provide administrative support for learning & development and language course registrations.

Qualifications & Skills

• Proactive, detail‑oriented and thrives in a collaborative environment.
• Previous experience in a Human Resources or related administrative function.
• Proficiency in Microsoft Office (Excel, Outlook, Word). Experience with Workday or a similar HRIS platform is highly preferred.
• Strong organizational skills with a high attention to detail and the ability to manage multiple priorities.
• Excellent customer service and interpersonal communication skills.
• Proven ability to handle confidential and sensitive information with discretion.
• A collaborative team player who is adaptable and performs well in a fast‑paced environment.
• Professional fluency in English is required. Fluency in a second language (Spanish preferred) is a plus.

What if I dont meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. So if you are excited about this role but your past experience doesnt align perfectly with every element in the job description we still encourage you to apply. You may be just the right candidate for this or other roles. Please let us know if you need any accommodations throughout the application or interview process.

Our Culture

At Everest our purpose is to provide the world with protection. We help clients and businesses thrive fuel global economies and create sustainable value for our colleagues shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture.

• Our Values are the guiding principles that inform our decisions actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.
• Our Colleague Behaviors define how we operate and interact with each other no matter our location level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues and the global communities we serve.