Office Manager

Impress; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A company is looking for a detail-oriented Office Coordinator in Madrid, Spain. This role involves ensuring the smooth operation of the office while managing events and providing administrative support to the leadership team. The ideal candidate should have strong communication abilities, proficiency in Microsoft Office, and a friendly demeanor to interact effectively with employees and visitors. This position offers a collaborative work environment focused on efficiency and teamwork.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite.
• Strong communication skills.
• Ability to multitask effectively.
• Friendly and upbeat demeanor.

Responsabilidades

• Plan, coordinate, and execute company events and celebrations.
• Monitor and stock office supplies.
• Serve as the main point of contact for office maintenance.
• Greet visitors, clients, and vendors.
• Organize and schedule internal meetings and appointments.
• Review travel arrangements for employees or leadership.
• Provide administrative support to senior leadership.

Conocimientos

Administrative and clerical work

Microsoft Office suite proficiency

Strong communication skills

Multitasking

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.

Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).

Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.

Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.

Organizing and scheduling internal meetings, appointments, and general use of conference rooms.

Review travel arrangements (flights, hotels, transport) for employees or leadership.

Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

Experience with administrative and clerical work Proficiency in Microsoft Office suite

Strong communication skills

Strong ability to multitask

Friendly and upbeat demeanor