Office Manager

Impress; Barcelona; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A dynamic company in Barcelona is looking for an Office Coordinator to ensure smooth operations in the office while supporting staff. Responsibilities include planning company events, managing office supplies, scheduling meetings, and supporting the management team. The ideal candidate will have strong communication skills, multitasking abilities, and proficiency in Microsoft Office. A friendly demeanor is essential for interacting with visitors and maintaining a welcoming environment.

Formación

• Experience with administrative and clerical work is essential.
• Strong communication and multitasking abilities are required.
• Proficient in the Microsoft Office suite.

Responsabilidades

• Planning and executing company events and gatherings.
• Monitoring and stocking office supplies.
• Main point of contact for office maintenance and security.
• Greeting visitors and maintaining a welcoming reception area.
• Organizing internal meetings and appointments.
• Reviewing travel arrangements for employees.
• Providing administrative support to management.

Conocimientos

Communication skills

Multitasking

Proficiency in Microsoft Office

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor