Office coordinator. Madrid

FLSmidth Cement; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading global cement company in Madrid is looking for an Office Coordinator to manage daily operations, support employee engagement, and ensure a welcoming environment. Ideal candidates are proactive, organized, and able to juggle multiple tasks effectively. Responsibilities include overseeing office logistics, managing vendor relationships, and providing administrative support. Candidates must be fluent in Spanish and English and possess strong organizational skills. This role offers a chance to be part of an exciting transition into a new office.

Servicios

Flexible work environment

Opportunities for professional growth

Collaborative workplace culture

Formación

• Previous experience in office coordination or facilities management.
• Hands-on practical approach to tasks and challenges.
• Ability to manage multiple priorities effectively.

Responsabilidades

• Oversee daily office operations and ensure a welcoming environment.
• Manage vendors and service providers.
• Support the Country Head with administrative tasks.

Conocimientos

Office coordination

Strong organizational skills

Excellent communication

Problem-solving

Fluent in Spanish and English

Proficiency in Microsoft Office

Herramientas

Microsoft Office

QuickBooks

Descripción del empleo

Office Co-ordinator. Madrid Spain

Fuller Technologies is a leading innovator in the cement industry delivering cutting-edge solutions to clients across the globe. We pride ourselves on our collaborative culture, commitment to excellence and focus on creating a dynamic workplace where our teams thrive.

As we expand our operations in Spain we are moving to a brand-new office location and we are looking for a proactive, organized and service-minded Office Coordinator to help us ensure a smooth transition and maintain a professional welcoming environment for our employees and visitors.

Responsibilities

Office & Facility Management

• Oversee daily office operations and ensure the office is organized, functional and welcoming.
• Manage vendors and service providers including cleaning, maintenance and office supplies.
• Assist with the move to the new office location including coordination of logistics, setup and onboarding of new facilities.
• Maintain office equipment assets and resources to ensure smooth day-to-day operations.

Employee & Visitor Experience

• Serve as the primary point of contact for visitors and support a positive office atmosphere.
• Coordinate office events, celebrations and internal gatherings.
• Support employee engagement initiatives and contribute to a collaborative workplace culture.

Administrative Support

• Manage office-related purchases, budgets and contracts.
• Support the Country Head with administrative tasks, meetings and reporting.
• Maintain clear documentation of office procedures, policies and communication.

Finance and Tax

• Assist on preparation of Income Tax return by preparing documents.
• Assist in the statutory accounts process.
• Ensure payments on time for VAT and Taxes.
• Provide insights into reporting and cost spending.

Who We Are Looking For

We are looking for a structured, proactive and service-oriented professional who enjoys supporting teams behind the scenes. The ideal candidate is organized, detail-oriented and able to manage multiple tasks in a fast-paced environment.

Qualifications & Skills

• Previous experience in office coordination, administrative support or facilities management.
• Strong organizational and problem-solving skills.
• Excellent communication skills with the ability to interact with employees, vendors and stakeholders.
• Hands‑on practical approach to tasks and challenges.
• Ability to manage multiple priorities effectively.
• Fluency in Spanish and English, both spoken and written.
• Proficiency in Microsoft Office and comfortable with digital workplace tools.
• Experience with basic finance tasks within VAT and controlling.

Bonus Points For

• Experience managing office relocations, setups or renovations.
• Familiarity with workplace efficiency and sustainability initiatives.
• Experience in a corporate or international environment.
• Strong interpersonal skills and a positive, approachable attitude.

What we offer

• Be part of an exciting new chapter as we move into our new office in Spain.
• Collaborate with talented teams across the company.
• Flexible work environment promoting work‑life balance.
• Opportunities for professional growth and development.
• Contribute to building a positive and engaging workplace culture from the ground up.

As an equal‑opportunity employer Fuller Technologies embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply – the more diverse our employees are, the stronger our team. Our commitment to equal opportunity and eliminating bias means we kindly request that you exclude personal information such as age, ethnicity, marital status, number of children and photographs from your application materials.

Application and Contact

Questions about the position may be directed to [email protected]. Please apply by clicking “Apply” on this page. Kindly note that we will be reviewing applications on an ongoing basis, so please apply as soon as possible.

Employment Type: Full‑Time

Experience: years

Vacancy: 1

Key Skills

• Office Manager Experience
• Microsoft Office
• Customer Service
• Computer Skills
• Microsoft Outlook
• Microsoft Word
• QuickBooks
• Medical office experience
• Office Experience
• Front Desk
• Microsoft Excel
• Administrative Experience