O2C Administrator (Fluency in English)

Page Personnel ETT; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading recruitment agency in Barcelona is seeking an Order to Cash Administrator to manage invoicing processes and ensure compliance in billing practices. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to work effectively in a diverse team. Experience in a shared service center or finance environment is preferred, alongside proficiency in English and ideally another European language. This role offers an opportunity to enhance efficiency in billing processes while collaborating cross-functionally.

Formación

• Prior experience in shared service center environment or Finance Department.
• Capable of adapting to changes.
• Experience collaborating with international teams.

Responsabilidades

• Manage invoicing process for specific invoice types.
• Ensure accuracy of non‑standard invoices.
• Generate reports on billing activity.

Conocimientos

Good communication skills

Ability to work to deadlines

Proficiency in Office Package

Excellent attention to detail

Fluency in English

Additional language (Spanish, Italian, Dutch, German)

Descripción del empleo

Position Purpose

Being based in our Barcelona Shared Services Centre, the Order to cash (O2C) Administrator is part of the O2C Department and sits within the Global Transactional Finance function. The primary purpose of the role is to support the overall O2C Department with key activities including contracting invoicing, non‑standard billing, self‑billing, and customer master data. Successful candidates must have the ability to work effectively in cross‑functional and cross‑cultural global environments with internal and external stakeholders at different levels of seniority.

Key Responsibilities

• Managing invoicing process for specific invoice types
• Self‑Billing payment management (i.e., Account Reconciliations Follow up on discrepancies)
• Deal with non‑standard billing requests
• Invoice Generation: Create and process non‑standard invoices for products or services that deviate from the typical billing structure
• Billing Accuracy: Ensure the accuracy and completeness of non‑standard invoices
• Documentation: Maintain organized records of all non‑standard billing documents, contracts, and correspondence
• Compliance: Ensure that non‑standard billing practices adhere to company policies and relevant industry regulations
• Reporting: Generate regular reports on non‑standard billing activity, trends, and potential improvements
• Process Improvement: Identify opportunities to streamline and improve non‑standard billing processes to enhance efficiency and accuracy
• Software Utilization: Proficiently use billing software and systems to facilitate non‑standard billing procedures
• Cross‑functional Collaboration: Collaborate with sales, legal, and finance teams to align on non‑standard billing terms and resolve any complex billing scenarios
• Training: Stay updated on company policies and industry standards for non‑standard billing and provide training or guidance to others as needed

About you

• Good communication skills
• Ability to work to deadlines
• Good knowledge of standard computer packages (Office Package)
• Confident manner
• Ability to build ongoing relationships
• Capable of adapting to changes
• Excellent attention to detail and accuracy; ensures facts are correct, complete, and consistent
• Ideally prior experience of: working in shared service center environment, working in an administrative position or Finance Department, collaborating effectively with international team/cross‑team to deliver
• Fluency in English and an additional European language is a plus (Spanish, Italian, Dutch, German)