GM Administrative Assistant (Sofia)

Roche; Soria; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A global healthcare company in Spain is seeking an experienced GM Administrative Assistant to support the General Manager. The role involves managing schedules, organizing meetings, and maintaining confidentiality. The ideal candidate holds a degree in Business Administration and has at least 5 years of relevant experience. Fluency in Bulgarian and English is required, along with strong organizational skills.

Formación

• Minimum of 5 years of relevant work experience as an executive administrative assistant
• Must be organized and able to manage multiple tasks effectively
• Ability to maintain strict confidentiality and professionalism

Responsabilidades

• Manage the General Manager's dynamic schedule and organize meetings
• Screen and prioritize all incoming correspondence
• Take responsibility for documenting and archiving official records
• Organize domestic and international business travel logistics

Conocimientos

Organizational skills

Communication

Confidentiality

Problem-solving

Time management

Attention to detail

Proactivity

Fluent in Bulgarian

Fluent in English

Educación

University Degree in Business Administration, Management, or Communications

Descripción del empleo

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The GM Administrative Assistant provides comprehensive administrative, organizational, and strategic support essential for the smooth and effective operation of the General Manager's office. This highly responsible role involves directing daily business operations within a complex business environment. It requires operating with a high degree of confidentiality, proactivity, and independent judgment, demanding excellent communication with internal and external stakeholders. The Assistant is also responsible for strictly adhering to all internal policies, procedures, and the Code of Conduct, ensuring compliance with both corporate policy and local regulations.

Your Responsibilities

• Effectively manage the General Manager's dynamic schedule, which includes prioritizing commitments, organizing meetings, and preventing scheduling conflicts
• Screen, filter, and prioritize all incoming correspondence (emails, calls, letters), and draft responses when needed, acting as the primary point of contact
• Organize all internal and external meetings, including those for the Leadership Team, by preparing agendas, booking rooms, arranging equipment, and taking minutes
• Manage the complete workflow for documents requiring the General Manager’s signature (both wet-ink and electronic), including collection, registration, and submission for approval
• Take overall responsibility for recording, producing, disseminating, and archiving all official records, including maintaining the complete contract archive in both digital and hard-copy formats
• Operate with the utmost level of discretion and professional ethics in protecting or releasing confidential business and personal information
• Proactively manage the procurement, renewal, and tracking of official legal and corporate documents (like Powers of Attorney) to ensure legal compliance and business continuity
• Act as the main liaison with corporate headquarters regarding all official company documentation
• Plan and organize all domestic and international business travel, which includes booking logistics and preparing detailed itineraries and necessary visas
• Assist the GM by preparing, formatting, and editing critical business documents, such as reports, analyses, and creating effective presentations

Who You Are

• You hold a University Degree in Business Administration, Management, Communications or related field
• You built a minimum of 5 years of relevant work experience as an executive administrative assistant in a complex environment
• You are well organized, able to manage multiple tasks, prioritize, and efficiently manage your own time and that of GM’s. You are able to pivot to new tasks and handle unexpected requests calmly
• You are trustworthy, able to maintain strict confidentiality, and maintain positive and professional demeanor at all times as representative of the General Manager's office
• You are proactive, able to anticipate problems and find solutions independently
• You have attention to detail and are precise at performing all tasks
• You have advanced verbal and written communication skills, and you interact professionally with internal staff, other executives, and external stakeholders/vendors
• You are fluent in Bulgarian and English

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.