Administrative Assistant (Hr & Pa Focus)

Venga; Barcelona; Presencial; EUR 25.000 - 30.000; Jornada completa

Descripción de la vacante

A dynamic startup in Barcelona is seeking an Administrative Assistant with a focus on Human Resources and personal assistance for the CEO. This entry-level role is perfect for recent graduates or those with minimal experience. You'll manage HR relations, oversee onboarding, and assist in administrative tasks, while enjoying a hybrid work model and excellent benefits including health insurance and beachside office location.

Servicios

Health insurance from Sanitas

25 vacation days

Short Fridays with end of work at 4 PM

Brand new MacBook

Exciting work in a hyper-growth startup

Formación

• Entry-level role, max 4 years of experience.
• Extroverted with a warm and positive personality.
• Passion and understanding of crypto, Web3, and blockchain is a significant plus.

Responsabilidades

• Manage relations with external labor team for team members.
• Track vacation days and sick days for the team.
• Coordinate recruitment and interviews when applicable.
• Manage onboarding of new team members.

Conocimientos

Native or Advanced level of English

Native or Advanced level of Spanish

Strong copywriting and reviewing skills

Excellent planning and project management skills

Proficiency in office software and tools

Ability to handle sensitive and confidential information

Educación

Bachelor's degree in Human Resources Management

Bachelor's degree in Organizational Behaviour

Bachelor's degree in Psychology

Herramientas

Google Docs

Calendly

Descripción del empleo

Administrative Assistant (HR & PA Focus )

Important: this is an entry‑level role. The ideal candidate is someone who is fresh out of University or has a few years of work experience. Please do not apply if you have extensive work experience, as your CV will be automatically rejected.

🔎 Who We're Looking For

We're looking for an Administrative Assistant who will focus on all things Human Resources at Venga, while also handling administrative and personal assistant tasks for the CEO. If you are at the start of your career and are hungry for a challenge to help boost your career, this role is for you!

This role will eventually grow into a full HR role, and you will have the possibility to develop your career in HR.

💻 What You'll Be Doing

HR

• Manage relations with our external labor team for all current and future team members, ensuring that all critical information is delivered and all problems and tasks are solved promptly.
• Track vacation days and sick days for the entire team.
• Help coordinate recruitment and interviews when applicable.
• Manage the onboarding of new team members.
• Own our team's HR portal, making sure that all of our policies and key information are clearly visible and easily reachable by any team member.
• Manage communication and processes regarding all company health, safety, risk, and insurance requirements, ensuring compliance with company policies and safety regulations.
• You will take a proactive role in ensuring the Venga team has all the necessary equipment to work, including buying, repairing (if needed), managing and tracking inventory, creating equipment transfer agreements, and more.
• Take the lead in proactively organizing all team events and team‑building activities: conferences, marketing dinners and meetups, internal events, corporate parties, etc.

Admin

• Circulate legal documents for signatures and e‑signatures to the needed team members.
• Organize and maintain important documents, files, records, and invoice archives.
• Assist with scheduling meetings and booking meeting rooms for the team.
• Help manage document translations when needed.

CEO PA

• Report directly to the CEO and proactively assist with all needed personal and work‑related tasks.
• Handle ad hoc projects and assignments as directed by the CEO.

👤 Who You Are & What You'll Need

• Entry‑level role.
• You have up to 4 years of work experience max.
• You are an extrovert with a warm and positive personality.
• Native or Advanced level of English and Spanish.
• Strong copywriting and reviewing skills in both languages.
• Bachelor's degree in Human Resources Management, Organizational Behaviour, Psychology, or other relevant fields.
• Passion and understanding of crypto, Web3, and blockchain is a significant plus.
• Proficiency in office software and tools, such as Google Docs, Calendly, and many more.
• You can handle sensitive and confidential information.
• Excellent planning and project management skills.
• You are not afraid to get your hands dirty and are readytoget involved in multiple processes simultaneously.
• You are exceptionally well organized and can stay calm when working to tight deadlines.
• You can break complex problems into viable and actionable chunks and solve each problem accurately and effectively.

🇪🇸 What we offer

• Full‑time permanent employment contract.
• "Venga, own‑your‑time!" company culture : manage your daily schedule around core hours.
• Short Fridays with the end of work at 4 PM.
• 25 vacation days (more than the Spanish norm).
• Hybrid work with mandatory office days : Mondays, Tuesdays, sometimes Wednesdays, and Thursdays.
• Rainy Days Policy & Remote Travel Policy.
• Health insurance from Sanitas.
• A sunny office in Barcelona, less than 50 meters from the beach.
• Brand new MacBook.
• Exciting work in a dynamic, international, and hyper‑growth startup.