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Operations & Finance Coordinator (Brazil) — São Paulo or Remote
Job summary
A climate tech company is seeking an Operations & Finance Coordinator to manage administration and finances in Brazil while coordinating with the German headquarters. This role offers approximately 20 hours per week with flexibility, making it ideal for those who want to impact climate change positively. Fluency in Portuguese and English is required while experience with Brazilian compliance is a plus.
Benefits
Qualifications
- 3–5+ years in admin/ops/finance at a startup/SME.
- Experience with Brazilian compliance workflows.
- Comfort with ERPs and basic logistics coordination.
Responsibilities
- Coordinate finances and administration with the German HQ.
- Own AP/AR, reimbursements, and cash flow management.
- Track and manage vendors and equipment inventory.
Skills
Tools
- 3–5+ years inadmin/ops/finance at a startup/SME in Brazil.
- Hands-on with Notas Fiscais (NFS-e), vendor onboarding, AP/AR, and basicBrazilian compliance workflows (ISS, service invoices, receipts).
- Strong Excel/Sheets,Notion/Drive, and comfort with ERPs (Omie/ContaAzul/QuickBooks) and PIX/boleto flows.
- Vendor management & procurement experience; basicimport/logistics coordination.
- Portuguese & English fluency; concise reporting. (German is a plus.)
São Paulo or Remote
- Field-ops exposure (agri/mining/industrial), HSE basics.
- Familiarity with Personio, Notion, and simple BI dashboards.
- Experience working withGermany-based HQs or cross-border teams.
ZeroEx is scaling permanent carbon removal through enhanced rock weathering (ERW) projects in Germany, Brazil, and the United States. We license cutting-edge measurement tech that verifies every tonne sequestered, opening up the ERW industry to mining and agribusinesses ready to add an additional business model or decarbonize their core business.
Culture is the shadow of people—self-guided missiles who run on trust, ownership, and speed. If you thrive in ambiguity, lead from any seat, and care deeply about climate impact, you’ll feel at home here.
As our on-site Operations & Finance Coordinatorin Brazil, you’ll coordianate finances, administration and a local team with the German ZeroEx headquarter. That includes administrative tasks, task distribution, compliance and reporting.
- Equipment & Machinery: Source, purchase, track, and insure equipment; maintain inventory; schedule maintenance; manage vendors & repairs.
- Expenses & Cash Flow: Own AP/AR, reimbursements, PIX/boletos, petty cash; reconcile cards & bank; month-end support with accountant; keep clean document trail.
- Procurement & Logistics: Get quotes, POs, and contracts in place; coordinate shipping (domestic & imports), customs broker, and delivery to field sites (e.g., different states).
- Compliance Admin: Issue/collect Notas Fiscais (NFS-e), file/support ISS/ICMS where relevant with external contador; maintain contract & policy files.
- Reporting to PBO & German HQ: Weekly ops/financial dashboard (spend, inventory, open POs, vendor issues), meeting notes, and action tracking.
- People Ops Support: On/offboarding checklists, time/expense tracking, travel bookings, health/safety documentation; coordinate with Personio/HR.
- Flexible part-time model:Approximately 20hours per week, negotiable days/times.
- Impact:Work in a fast-growing climate tech company with measurable climate benefits.
- Personal responsibility:Short decision-making processes, high degree of creative freedom.
- Team culture: Trust, ownership, and a common goal: scaling real CO₂ removal.
Apply now
Send your resume (no cover letter necessary) to careers@zeroex.com with the subject line “Part-time Accountant.” We look forward to hearing from you!
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.