Purchasing Manager

Frankfurt International School; Hessen; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

An educational institution in Hessen is seeking an experienced Purchasing Manager to enhance procurement processes across campuses while ensuring efficient and cost-effective purchasing. The ideal candidate should be fluent in English and German, possess strong organizational skills, and have experience in budgeting and vendor management. This full-time position requires a degree in a related field and advanced IT skills like proficiency in Google Suite and ERP systems. Interested candidates should contact the Director of Finance & Operations for inquiries.

Qualifikationen

• Purchasing experience with knowledge of ordering process, invoicing, cost optimisation, and budgeting.
• Strong organizational collaboration and negotiation skills with a service-oriented mindset.
• Experience with shipping procedures and customs is an advantage.

Aufgaben

• Manage purchasing responsibilities ensuring quality and cost-effectiveness.
• Cooperate with staff and ordering team leaders to fulfill purchasing needs.
• Prepare and process purchase orders in the ERP system for accuracy.
• Coordinate customs clearance and monitor inventory levels to avoid shortages.
• Provide guidance and training to part-time purchasing assistant.

Kenntnisse

Purchasing experience

Strong organizational skills

Negotiation skills

Fluent English

Fluent German

Advanced IT skills

Ausbildung

Degree in supply chain management or business administration

Tools

Google Suite

BC365 ERP system

Jobbeschreibung

Overview

Frankfurt International School seeks an experienced organized and motivated Purchasing Manager to manage and continuously improve the purchasing process for all divisions across both campuses of FIS ensuring efficient transparent and cost-effective procurement of goods and services in alignment with school policies. The position is available effective 15 January 2026. Applicants should hold a valid work and residence permit for Germany.

Qualifications

• Purchasing experience with knowledge of ordering process invoicing cost optimisation and budgeting.
• Degree in supply chain management business administration or a related field preferred.
• Experience with shipping procedures sourcing and customs an advantage.
• Advanced IT skills (Google Suite experience with BC365 ERP system desirable).
• Strong organizational collaboration and negotiation skills with a service-oriented mindset.
• Fluent English and German language skills (reading writing and speaking).

Performance Responsibilities

The duties of the position will include but will not be limited to the following:

• Fulfills the purchasing responsibilities within this position in accordance with established policies ensuring quality timely delivery and cost-effectiveness.
• Cooperates with the principals staff and other selected ordering team leaders/department heads as necessary to provide the school with materials & services required. The responsibility herein is to receive the properly prepared information from which to further process materials/equipement/services orders as per the procedures in place.
• Prepares and processes purchase orders ensuring accuracy approval and proper entry in the ERP system. Leverages the established IT purchasing ordering tool and budget overview tool to support the purchasing process.
• As part of the purchasing process: Provides proof of delivery and payment confirmation to the accounting department. Responsible for customs clearance. Coordinates receipt verification and distribution of all materials and equipment.
• Actively contributes to the ongoing improvement of purchasing systems and processes (eg. with Amazon) and maintains productive supplier relationships. Uses consolidators where applicable to ensure on-time and cost-effective delivery of materials/equipment ordered.
• Monitors inventory levels with departments where applicable to avoid shortages. Leverages the Inventory Tool to record and safeguard larger school assets.
• Implements sustainable and socially responsible purchasing practices including supporting local suppliers and promoting ethical sourcing.
• Works closely with Facilities and IT Operations to support larger project-based purchases/subscriptions of services and maintenance contracts.
• Additional administrative or detailed tasks required to fulfill the above mentioned responsibilities are part of the general responsibility to efficiently and professionally fill this position.
• Provides supervision guidance and training to the part-time purchasing assistant (mini-job/part-time position on school days) and provides backup coverage for finance and operations tasks when needed.
• Ongoing documentation of all purchasing processes and systems. Stays updated on regulatory requirements and ensures compliance with applicable laws and regulations.

Questions about the position can be sent to the Director of Finance & Operations Dr. Constantin Loebus:

Contact

Questions about the position can be sent to the Director of Finance & Operations Dr. Constantin Loebus.

Additional Details

Required Experience: Manager

Key Skills: Inventory Control, Purchasing, Sourcing, Procurement, Vendor Management, HR Sourcing, ERP Systems, negotiation, Materials Management, Manufacturing, MRP, Contracts

Employment Type : Full Time

Experience: years

Vacancy: 1