Project Assistant

NAXCON GROUP; Biblis; Vor Ort; EUR 40.000 - 55.000; Teilzeit

Zusammenfassung

A leading engineering firm in Biblis is seeking a Project Assistant to support various project teams with administrative and organizational tasks. The role requires several years of project assistance experience and strong proficiency in MS Office, along with good organizational and communication skills. The position emphasizes teamwork, structured documentation, and process compliance. The firm values reliability and discretion and expects on-site presence, offering a competitive compensation package and opportunities for professional growth.

Leistungen

Cosmopolitan team environment

Professional language development

Dedicated contact person

Regular team events

Competitive compensation

Qualifikationen

• Several years of professional experience in project assistance or coordination.
• Experience in technical or construction-related projects is an advantage.

Aufgaben

• Provide administrative and organizational support to project and site management teams.
• Maintain and archive project documentation as per defined procedures.
• Organize project meetings and prepare necessary documentation.

Kenntnisse

MS Office proficiency

Knowledge of SAP

Organizational skills

Team-oriented mindset

Communication skills

Ausbildung

Completed vocational training in a commercial or technical field

Jobbeschreibung

Project Assistant

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry. Our experts have extensive knowledge in software and hardware development, state‑of‑the‑art electronics, and future‑oriented technologies such as artificial intelligence and virtual reality. We are not only dedicated to project work for our customers, but also intensively pursue in‑house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us – demonstrating the outstanding expertise and commitment of our engineers.

Position: Project Assistant | Location: Biblis, Germany | Field: Energy | Type: 30 hours per week/on-site

Role Overview

The Project Assistant supports indeks and site management teams in complex technical projects. The role focuses on administrative, organizational, and documentation-related activities and contributes to the smooth execution of project tasks throughout all project phases. The position operates in a structured, regulated project environment and requires close cooperation with project managers, site management, and multidisciplinary project teams.

Key Responsibilities

Project & Site Management Support

• Provide administrative and organizational support to project and site management teams.
• Support the coordination of technical and commercial project activities.
• Assist project managers with day‑to‑day operations and ad‑hoc project‑related tasks.

Documentation & Information Management

• Maintain, structure, and archive project documentation in accordance with defined procedures.
• Prepare and update project-related documents such as reports, presentations, and records.
• Ensure proper filing and version control of all project documentation.

Meeting & Communication Support

• Organize and coordinate project and site meetings.
• Prepare agendas and support meeting documentation, including partial minute‑taking.
• Support regular project communication routines.

Project Administration gravit>°

• Support the preparation and documentation of construction reports and pre‑job briefings.
• Manage delivery notes and orders, including monitoring of delivery schedules.
• Assist in handling:
  • Additional cost notifications
  • Change requests
  • Delay and disruption notices

Personnel & Compliance Support

• Support personnel deployment planning, including travel organization and expense accounting.
• Monitor the validity of project-related certificates, qualifications, and mandatory training.
• Support documentation related to occupational safety instructions and compliance briefings.

Process & Compliance

• Ensure adherence to internal processes and project-specific procedures.
• Perform general administrative tasks related to project execution.

Required Qualifications

Education & Training

• Completed vocational training of at least three years in a commercial or technical field.

Professional Experience©

• Several years of professional experience in project assistance, project coordination, or administrative project roles.
• Experience in technical or construction-related projects is considered an advantage.

Technical Skills

• Very good proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of SAP is desirable.
• Ability to manage structured documentation and data efficiently.
सुरक्षा

Soft Skills & Personal Competencies

• Independent, reliable, and structured working style.
• Strong organizational skills and attention to detail.
• Clear communication skills and professional interaction with stakeholders.
• Team-oriented mindset with a proactive and committed attitude.
• High level of resilience and ability to work effectively under pressure.
• Confident and professional demeanor.

Additional Information

• Long-term project assignment with possible extension options.
• On-site presence is required.
• High level of reliability, discretion, and compliance with internal regulations is expected.

What We Offer

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
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• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1‑2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package rijurity that includes a salary commensurate with experience and expertise.