People & Operations Administrator

The Bike Club; Berlin; Hybrid; Vertraulich; Teilzeit

Zusammenfassung

A dynamic bike company in Berlin is seeking a People & Operations Administrator to help with HR and accounting operations. This hands-on junior role involves managing employee lifecycle documentation, payroll coordination, and month-end finance support. The ideal candidate will have strong Excel skills, experience with finance tools like Xero, and fluency in both English and German. The role offers a hybrid working model, benefits like transport reimbursement, and a collaborative team environment.

Leistungen

Deutschland ticket reimbursement

Enhanced Maternity & Paternity benefits

Employee discount on Bike Club subscription

Qualifikationen

• Prior exposure to finance or administrative processes through internship or similar role.
• Experience working with sensitive and confidential data.
• Available for 20 hours per week.

Aufgaben

• Prepare employment contracts and HR documentation.
• Support onboarding and offboarding processes.
• Post journal entries in Xero and assist with month-end activities.

Kenntnisse

Strong Excel / Google Sheets skills

Attention to detail

Fluency in English and German

Tools

Xero

ERP tools

Jobbeschreibung

We are looking for a reliable and detail-oriented People & Operations Administrator to support our day-to-day People Operations, administrative processes, and accounting-related workflows.

This is a junior, hands-on role that sits at the intersection of HR administration, payroll coordination, office operations, and accounting support. You will work closely with the Finance Manager and People Team, ensuring that employee lifecycle processes, payroll inputs, and accounting documentation are accurate, complete, and delivered on time.

This role is ideal for someone early in their career who enjoys structured work, takes pride in execution quality, and wants broad exposure to how a company operates behind the scenes.

Tasks

Employee Lifecycle Administration

• Prepare employment contracts, contract amendments, and HR documentation
• Support onboarding and offboarding processes
• Maintain accurate employee records and personnel files for payroll input data and support in payroll review
• Handle day-to-day employee-related administrative requests
• Manage sensitive and confidential employee data with care

Accounting & Month-End Support (Secondary Focus)

• Post journal entries in Xero under supervision
• Support month-end close activities and reporting preparation
• Assist with reconciliation checks and documentation
• Support invoice tracking, coding, and organization
• Maintain clean, audit-ready accounting documentation

Process Documentation & Operational Support

• Maintain and update process documentation (SOPs, checklists, templates)
• Support improvements to People, admin, and accounting workflows
• Ensure consistency and structure across tools and systems

Requirements

• Strong Excel / Google Sheets skills (formulas, lookups, pivots, data hygiene)
• Prior exposure to finance or administrative processes (internship, working student role, or similar)
• Experience using finance or ERP tools (e.g. Xero, DATEV, SAP, NetSuite, or similar)
• High attention to detail and a structured, reliable working style
• Confidence working with sensitive and confidential data
• Fluency in both English and German
• Available for 20 hours per week

Benefits

• Duetchsland ticket reimbursement for travel to and from work
• Enhance Maternity & Paternity
• Employee discount on Bike Club subscription

Why This Role

• Real ownership from day one — you will support core finance workflows
• High-impact learning across finance operations, month-end discipline, and payroll coordination
• Hybrid working model with flexible working hours
• Deutschland Ticket
• Collaborative, friendly team environment with regular team events
• Convenient office location in Schöneberg, Berlin