Office & Facilities Coordinator

Keller Executive Search; Berlin; Vor Ort; EUR 32.000 - 62.000; Vollzeit

Zusammenfassung

A global executive search firm is seeking an Office Coordinator to manage office operations and support dynamic teams in Berlin. This role is ideal for someone skilled in organizational tasks and communications, eager to contribute to recruitment processes and ensure smooth operations. You will coordinate logistics, handle communications, and maintain an organized office environment. The position offers a competitive salary and a collaborative work culture, emphasizing professional growth and team support.

Leistungen

Competitive salary

Comprehensive health insurance

Paid Time Off

Professional growth opportunities

Qualifikationen

• Experience as an Office Coordinator, Administrator or similar support role.
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.

Aufgaben

• Oversee daily office operations including supplies, vendor management and facility maintenance.
• Coordinate scheduling for team meetings, interviews and office events.
• Handle incoming communications routing calls, emails and inquiries efficiently.

Kenntnisse

Microsoft Office

Organizational skills

Customer Service

Facilities Management

Administrative Experience

Jobbeschreibung

Description

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams. Become our Office Coordinator at Keller Executive Search and excel in a vibrant team-oriented atmosphere. You’ll manage office operations coordinate logistics and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities

• Oversee daily office operations including supplies, vendor management and facility maintenance.
• Coordinate scheduling for team meetings, interviews and office events.
• Handle incoming communications routing calls, emails and inquiries efficiently.
• Maintain organized records, databases and filing systems for operational efficiency.
• Assist with onboarding new hires preparing materials and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in‑person collaborations with global teams and clients.

Requirements

• Experience as an Office Coordinator, Administrator or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g. Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail‑oriented with problem‑solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Benefits

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: annually (depending on experience).
• Comprehensive health insurance (medical, dental and vision).
• Paid Time Off (PTO) including vacation, holidays and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development and career advancement.
• Supportive inclusive and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth.
• Experience in a fast‑growing international organization.
• Opportunity to expand into coordination for recruitment projects.Hands‑on skill-building in office management and team support.
• Company Culture.
• Flat management structure with direct access to decision‑makers.
• Friendly collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results‑oriented approach.

Why Join Keller Executive Search

Global Reach and Impact

Join a top‑tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets global stakeholders and high‑stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat results‑oriented structure with direct access to decision‑makers offering rapid professional development, hands‑on learning in executive recruitment and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity and values innovation free from bureaucracy with a focus on teamwork and meaningful contributions to connecting top talent with life‑changing opportunities.

Work‑Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well‑being while making a tangible difference in industries worldwide through ethical high‑standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse high‑impact projects including leadership assessments and HR advisory services in a company committed to excellence client success and long‑term employee development.

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions whether with Keller Executive Search or our clients qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information or any other characteristic protected under EU law and the laws of the respective EU member states.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective reasonable accommodations.

Compensation Information

For client positions compensation information will be provided in accordance with applicable EU and national laws. When required by law salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work in line with EU Directive 2006/54/EC and national laws on pay equity.

Compliance with Laws

Both Keller Executive Search and our clients comply with EU laws, directives and regulations as well as national laws of EU member states governing non‑discrimination in employment. This policy applies to all employment terms and conditions including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Workplace Harassment

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes but is not limited to harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability or genetic information.

Data Protection and Privacy

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes please review our Privacy Policy at .

Pay Equity

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws.

Working Time and Leave

We comply with EU Directive 2003/88/EC concerning certain aspects of the organization of working time as well as national laws of EU member states regarding working hours, rest periods and leave entitlements.

Health and Safety

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89/391/EEC on Safety and Health at Work and relevant national laws of EU member states.

Works Councils and Employee Representation

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009/38/EC and national laws of EU member states.

Country‑Specific Declarations

• Local Law Compliance: In addition to EU-wide regulations we comply with all national laws and regulations of the specific EU member state where the employment takes place.
• Country‑Specific Addenda: For each EU country where we operate we maintain country‑specific addenda to this policy. These addenda outline any additional requirements, protections or procedures mandated by national law that go beyond or differ from EU‑wide standards.
• Language Requirements: In countries where local law requires that employment policies be provided in the local language we will make available a properly translated version of this policy and its country‑specific addendum.
• Notification of Applicable Laws: During the recruitment process candidates will be informed of the specific national laws that apply to their potential employment in addition to EU‑wide regulations.
• Regular Updates: We commit to regularly reviewing and updating our country‑specific addenda to reflect any changes in national employment laws.
• Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy the national law will take precedence.
• Specific Declarations: Where required by national law we will make specific declarations regarding matters such as:
• Pay transparency and gender pay gap reporting.
• Working time arrangements.
• Collective bargaining agreements.
• Data protection and privacy measures.
• Whistleblower protection mechanisms.
• Any quota systems for underrepresented groups in employment.
• Access to Information: Employees and candidates can request information about the country‑specific policies applicable to their employment or potential employment by contacting .

Genetic Information

In accordance with EU and national laws both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees except as permitted by law.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU.

Note

This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU.

Required Experience: IC

Key Skills

Microsoft Office, Customer Service, Organizational skills, Microsoft Outlook, Facilities Management, CMMS, OSHA, Maintenance, Filing, Administrative Experience, Property Management, Contracts

Employment Type: Full-Time

Experience: years

Vacancy: 1

Yearly Salary Salary: 32500 - 61500