Office Administrator

Lombard Odier; Nassau; Vor Ort; EUR 35.000 - 45.000; Vollzeit

Zusammenfassung

A global wealth management firm in Rheinland-Pfalz is seeking an Office Administrator to provide comprehensive office support, including managing procurement and ensuring the operational safety of the office. Candidates should possess strong multitasking skills, excellent communication abilities, and familiarity with banking operations. The firm promotes a diverse and inclusive work environment, making it an exciting opportunity for the right individual.

Aufgaben

• Assist with answering the Bank’s main telephone line and maintaining the reception area.
• Manage procurement and inventory of supplies; prepare courier packages.
• Oversee execution of contracts and manage filing systems.
• Ensure operational safety of the office for clients and internal staff.
• Perform delegated functions as required and cover other key areas during absences.

Kenntnisse

Strong multitasking and organizational skills

Excellent communication and interpersonal abilities

Knowledge of banking operations, investment products, and regulatory standards

Proficiency in office software and systems

Ability to work independently and under pressure

Professional demeanor and commitment to confidentiality

Jobbeschreibung

Overview

A career at Lombard Odier means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF 300 billion and operating from over 25 offices across 4 continents. With a history spanning over 225 years, Lombard Odier is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions. "Rethink Everything” is our philosophy – it is at the heart of everything we do."

Role

Office Administrator

YOUR ROLE

• Reception & Office Support: Assist with answering the Bank’s main telephone line, taking messages as appropriate; assist with ensuring that the reception area is properly maintained and organized; assist with ensuring that the office is properly stocked with supply items as required; serve as back-up to receptionist in the event of absences.
• Procurement & Inventory: Manage procurement and inventory of supplies; prepare courier packages.
• Contract & File Management: Overseeing the execution of contracts, managing contracts / orders, invoicing and payment. File Management: file clients’ and the Bank’s documents / correspondences, creating client legal files, correspondence files and offices files as appropriate and remove old files as needed; organize files in systematic manner in the filing cabinets, ensuring that they are properly maintained and stored; maintain the storage area and archives in a clean, organized and presentable manner, ensuring that documents are archived and old outdated documents are destroyed as appropriate; when required, assist the Client Lifecycle Management Team with retrieving client legal files from the protected area and ensuring that the files are returned to the protected area at the end of each business day; print and mail client advices at the end of each period (e.g monthly, quarterly, semi-annually and annually).
• Security & Safety: Ensuring the operational safety of the office for internal and external client and providing support (fire, security procedures, first aid and local regulations).
• General Support: To be able to perform delegated functions as required and/or function in other non-conflicting key areas of the Bank in cases of absences or planned leave.
• Note: To recognize that this document addresses the Primary functions of the Risk Manager and may involve responsibilities both directly and indirectly associated with the job.

YOUR PROFILE

• Strong multitasking and organizational skills
• Excellent communication and interpersonal abilities
• Knowledge of banking operations, investment products, and regulatory standards
• Proficiency in office software and systems
• Ability to work independently and under pressure
• Professional demeanor and commitment to confidentiality

Our Maison’s DNA is defined by five core values. Excellence drives us to be the best at what we do, while Innovation fuels our progress. Respect underpins every interaction, and Integrity shapes our actions. Together, we are One Team, united in serving our clients with unwavering dedication. As a responsible and supportive employer, we promote a diverse and inclusive work environment for our employees and candidates. Diversity, Equity and Inclusion are woven into the fabric of our Maison’s DNA, and we strive to ensure that our employees can fulfill both their personal and professional aspirations by encouraging internal mobility and individual upskilling programs. We firmly believe that building Diverse Teams contributes to our successes and to deliver on this, we actively embed Diversity, Equity and Inclusion in our business strategy. It is an exciting time to join our Teams. All applications will be handled in the strictest confidence.