Office Administrator

RBB Economics; Düsseldorf; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A leading economics consultancy located in Düsseldorf is seeking an Office Administrator to manage administrative tasks across its offices. This full-time position requires effective bilingual communication in German and English, organizational skills, and previous experience in office administration. The company offers a supportive work environment along with benefits like private medical insurance and 25 holiday days per year.

Leistungen

25 days holiday per year

Private medical insurance

Travel insurance

Qualifikationen

• Previous experience in an office administration role is ideal.
• Effective written and verbal communication skills in both German and English are essential.
• Ability to be resourceful and proactive in dealing with issues.

Aufgaben

• Answer incoming phone calls and manage messages.
• Maintain office supplies and organize meeting logistics.
• Manage German invoices and coordinate credit cards for partners.

Kenntnisse

Office administration experience

Effective communication in German and English

Resourcefulness

Flexibility

Relationship building

Team player

Organizational skills

Attention to detail

MS Office skills

Jobbeschreibung

Stellenbeschreibung

Company description: RBB Economics is an independent economics consultancy focusing on competition law matters. We are one of the world’s leading competition economics practices, with 14 offices globally. Our work covers mergers and acquisitions, market investigations, abuses of dominance, vertical agreements, joint ventures and collusive practices. We provide high quality, professional, independent advice through the application of the latest advances in economic theory and econometric techniques.

Position overview

The Office Administrator is responsible for carrying out administrative duties for RBB’s offices in Dusseldorf and Berlin. The role requires the ability to multi-task and communicate effectively with a range of contacts both internally (across the firm) and externally.

Responsibilities

• Reception / General Administration: Answer incoming phone calls and take messages for staff; receive office deliveries and arrange couriers; refill office stationery and kitchen supplies; arrange meeting developments (room setup and catering orders); organize logistics and welcome for new starters; monitor email boxes and respond promptly to requests; provide general administrative support to Partners and staff; support to other offices in the absence of Office Managers as required.
• Office Facilities Management: Help keep the shared areas of the office in a tidy and professional order; find new suppliers and manage contracts (e.g., kitchen supplies, fruit delivery, plants, stationery).
• Finance: Management of German invoices verification and records in coordination with the Finance team; coordinate the credit cards for the Partners in Germany.
• IT: Provide / order / install standard IT equipment (e.g., docking stations, screens); coordinate with IT team; oversee the general efficiency of office services.
• Marketing / Events Organisation: Support for marketing events organisation; support with updating German Clients Database in coordination with relevant staff; organise / support local social events for clients and staff; distribute marketing materials; order business cards and branded products.

Profile / Qualifications

• Ideally previous experience in an office administration role.
• Effective written and verbal communication skills in both German and English.
• Ability to be resourceful and proactive in dealing with issues which may arise.
• Flexible and adaptable to a changing workload.
• Ability to build relationships and liaise effectively across the firm and externally at all levels.
• Strong team player but with the ability to work independently.
• Strong organisational and time management skills; able to prioritise and multi-task effectively.
• High degree of accuracy and attention to detail.
• Skills in MS Office.

What We Offer

• Permanent, full-time position.
• 25 days holiday per year in addition to bank holidays.
• Private medical insurance.
• Travel insurance.
• International exposure.
• Supportive and encouraging environment.
• A sociable, fun and enjoyable place to work.

Contact

If you are interested in applying for this position, please provide your CV and Cover Letter, both written in English.