Office Administration Partner

Schrödinger, LLC; Mannheim; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading biotechnology firm in Mannheim is seeking an Office Manager and Team Assistant to support its operations. This role involves overseeing office functions, assisting with travel arrangements, and supporting HR processes. The ideal candidate has strong administrative skills, at least two years of experience in a similar role, and is proficient in both English and German. This position offers a competitive salary and various employee benefits, aimed at enhancing workplace culture and employee well-being.

Leistungen

Local transport reimbursement

BahnCard 50

Bike leasing

Employee equity plan

Corporate fitness program

Employee volunteer program

Donation match program

Company travel insurance

Qualifikationen

• At least two years’ experience in office management, team assistance, or a similar role.
• Excellent command of English and fluency in German.

Aufgaben

• Provide administrative support to the Schrödinger team in Europe.
• Oversee the Mannheim office, greeting visitors and organizing events.
• Assist with travel management and coordination of business trips.

Kenntnisse

Excellent command of English

Fluency in German

Experience with accounting

Proficiency in Microsoft Office

Experience in office management

Ausbildung

Vocational training in Büromanagement or business degree

Tools

CRM tools

Jobbeschreibung

We’re seeking an Office Manager and Team Assistant for our Mannheim office to join us in our mission to improve human health and quality of life through the development, distribution, and application of advanced computational methods. This would be a two-year fixed-term position as parental leave replacement (Elternzeitvertretung). Given great job performance, we are open to offering a permanent position at the end of the two-year contract.

Schrödinger is transforming the way therapeutics and materials are discovered. We’ve pioneered a digital chemistry platform that enables discovery of high-quality, novel molecules more rapidly and at lower cost compared to traditional methods. The platform combines the power of physics-based molecular simulation with machine learning and team-based collaborative informatics. It is used by biopharmaceutical and industrial companies, academic institutions, and government laboratories around the world.

Please submit your application in English.

Who will love this job

• A dynamic and motivated office manager who can handle a multitude of tasks and responsibilities
• An administrative expert with an interest in accounting
• An excellent communicator with initiative and a keen attention to detail
• A highly organized team player who can think one step ahead to ensure all office and team needs are met

What you’ll do

• Provide administrative support to the Schrödinger team in Europe
• Oversee the Mannheim office, with responsibilities including, but not limited to, greeting visitors, ordering office supplies, coordinating office maintenance work, and organizing office events and meetings
• Assist with travel management and coordination of business trips
• Help with the organization of customer events
• Coordinate the inventory of marketing materials and the shipment of materials to conferences and customers
• Review credit card receipts, prepare reports and weekly payment runs
• Support the HR team operationally (onboarding and benefits)
• Assist with the hiring process and schedule job interviews

What you should have

• Excellent command of English and fluency in German
• Vocational training in a related field (e.g., Kaufmann/-frau für Büromanagement) or a business degree
• At least two years’ experience in office management, team assistance, or a similar role
• Experience with accounting
• Proficiency in Microsoft Office
• Familiarity with CRM tools is a plus

Benefits

As a Schrödinger employee, you’ll enjoy local transport reimbursement, a BahnCard 50, bike leasing, our employee equity plan, the EGYM Wellpass (corporate fitness program), our employee volunteer program, our donation match program, access to the Corporate Benefits platform, a dedicated counseling service, and our company travel insurance. We also offer a competitive salary, flexible working environment, and generous time off policy. Our offices are centrally-located, stocked with snacks and beverages, powered by green energy, and host to many team-building events.

Equal Opportunity Employer

As an equal opportunity employer, Schrödinger hires outstanding individuals into every position in the company. People who work with us have a high degree of engagement, a commitment to working effectively in teams, and a passion for the company's mission. We place the highest value on creating a safe environment where our employees can grow and contribute, and refuse to discriminate on the basis of race, color, religious belief, sex, age, disability, national origin, alienage or citizenship status, marital status, partnership status, caregiver status, sexual and reproductive health decisions, gender identity or expression, or sexual orientation. To us, "diversity" isn't just a buzzword, but an important element of our core principles and key business practices. We believe that diverse companies innovate better and think more creatively than homogenous ones because they take into account a wide range of viewpoints. For us, greater diversity doesn't mean better headlines or public images - it means increased adaptability and profitability.