Junior Executive Assistant (m/f/d)

Alvarez & Marsal Deutschland GmbH; Düsseldorf; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A global consulting firm is seeking a Junior Executive Assistant (m/f/d) in Düsseldorf to manage calendars, coordinate meetings, and assist with onboarding. Ideal candidates will have strong organizational and interpersonal skills, fluency in both German and English, and experience in administrative roles. The position offers opportunities for personal and professional growth in a collaborative environment that values diversity and teamwork.

Leistungen

Continuous learning opportunities

Collaborative work environment

Employee well-being support

Qualifikationen

• Relevant experience in an administrative or executive assistant role.
• Ability to handle sensitive and confidential information with discretion.
• Fluency in German and English.

Aufgaben

• Manage calendars, organize meetings, and ensure efficient communication.
• Submit and manage timesheets and expenses.
• Coordinate travel arrangements including flights and accommodations.
• Assist with onboarding of new team members.
• Support marketing initiatives using Salesforce.
• Oversee office management and administration tasks.
• Greet guests and offer hospitality.

Kenntnisse

Organizational talent

Interpersonal skills

Excellent communication skills

Proactive mindset

Tools

MS Office

Salesforce

Jobbeschreibung

Description

About Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results‑oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Junior Executive Assistant (m/f/d) to join our team in Düsseldorf. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement. The team focuses on supporting senior professionals and ensuring smooth operations within the business unit.

How you will contribute

We're looking for an organized and intuitive Junior Executive Assistant (m/f/d) to collaborate with members of our Executive Assistance team, contributing to the efficiency and support for Managing Directors within our fast‑paced and dynamic business unit. The ideal candidate will possess a can‑do attitude, a strong team spirit and a proactive approach to their workload.

• Scheduling & Coordination: Manage calendars, organize meetings, and ensure efficient communication across teams.
• Financial Administration: Submitting and managing timesheets and expenses.
• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation.
• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact.
• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce.
• Office Management & Administration: Setting up and monitoring meeting rooms as well as monitoring office supplies.
• Reception and hospitality for guests: Greeting guests and offering refreshments; organising catering where required.

Qualifications

• Relevant experience in an administrative or executive assistant role.
• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion.
• Excellent communication skills (both written and verbal), fluency in German and English.
• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease.
• Proactive, solution‑oriented mindset with a desire to make a meaningful impact.
• Comfort working both independently and as part of a collaborative team.
• Proficiency in MS Office and familiarity with Salesforce is a plus.

Your Journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritise an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritise your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.