Junior Executive Assistant (all genders)

Babbel; Berlin; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

A leading language learning company is seeking an Executive Assistant in Berlin to provide high-level support to senior leadership. Responsibilities include managing schedules, coordinating travel, and communicating with stakeholders. The ideal candidate has strong organizational skills, a proactive attitude, and is fluent in English. This role offers great flexibility and benefits including extensive vacation days and personal growth opportunities.

Leistungen

30 vacation days

Flexible working hours

Yearly learning & development budget

Discounted Urban Sports Club membership

Participation in DE&I Community Networks

Qualifikationen

• Experience in an administrative or executive assistant role supporting senior leaders.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and a proactive approach.

Aufgaben

• Provide high-level executive support managing complex calendars and scheduling meetings.
• Coordinate travel arrangements and prepare documents.
• Liaise with internal and external stakeholders.

Kenntnisse

Organizational skills

Time management

Fluent in English

Proactive problem-solving

Effective communication

Tools

Google Workspace

Asana

Microsoft Office

Jobbeschreibung

Executive Assistant (Senior Leadership Support)

In this role you will be the tactical partner to an SVP and other key leaders within Babbel. You will be responsible for all aspects of their day-to-day business managing their time and working closely with other Executive Assistants and various stakeholders. If you are relentlessly proactive and efficient thrive in multi-faceted situations and have clear judgment to prioritize confidently in an ever-changing environment we need you! You will report to the Team Lead of the Executive Assistants and be part of a high-performing supportive EA team that offers mentoring collaboration and opportunities to learn and grow.

You will :

• Provide high-level executive support to the SVP and other critical leaders managing complex calendars scheduling meetings coordinating appointments and handling changes as they arise.
• Organize meeting logistics: book rooms prepare agendas and ensure all necessary materials are available.
• Coordinate travel arrangements including booking transportation / accommodation preparing itineraries and processing expense reports.
• Prepare documents presentations and reports; maintain records and support with basic reporting (e.g. updating Confluence pages managing shared files).
• Handle ad-hoc administrative requests and small projects ensuring priorities are managed efficiently across all supported executives.
• Liaise with internal and external stakeholders acting as a point of contact and ensuring smooth communication and scheduling.
• Collaborate with other Executive Assistants to provide cross-functional support when required.

You have :

• Experience in an administrative or executive assistant role ideally supporting more than one senior leader in a fast-paced environment.
• Decent organizational and time management skills with a demonstrated ability to prioritize and manage multiple requests.
• Advanced proficiency in Google Workspace (G-Suite) Asana and Microsoft Office especially spreadsheets and slide decks.
• A track record of handling confidential information with discretion and professionalism.
• Strong attention to detail confidentiality and a proactive approach to problem-solving.
• Experience working in an international fast-paced environment is a plus.

You are :

• Fully fluent in spoken and written English. A passion for language learning is a plus.
• An effective communicator.
• Good at navigating complex situations with integrity and candor.
• Positive and proactive.
• Someone who genuinely enjoys a challenge.
• Able to build networks quickly and work across teams to get things done.

Please note that our companys operating language is English so you will need to be able to work in English.

Some perks of becoming a Babbelonian :

• Enjoy 30 vacation days. Plus family and life situation counseling.
• Set up the right schedule for you with flexible working hours and enjoy Jobbatical (up to 3 months working inside the EU and the UK) plus work from our fully equipped office with nap faith and family rooms.
• Learn and grow with the internal learning opportunities and use a yearly learning & development budget for external training. Learn languages with Babbel for free with your full access to Babbel.
• Take advantage of your mobility benefits options and a discounted Urban Sports Club membership.
• Be part of our DE&I Community Networks (such as FLINTA in Tech and Queer Collective) attend cultural and regular social events.

Diversity at Babbel

As part of our ongoing journey towards building a diverse equitable and inclusive company we welcome everyone to apply especially those individuals who are underrepresented in tech. We are a learning company inside and out and we encourage you to apply even if you do not fit all the technical requirements - all candidates are assessed based on skills qualifications and on our business needs. Please state your pronouns in your application and let us know if youd like to be addressed by a name other than the one appearing on your official documents. If you have a disability or special need feel welcome to inform us so that we can provide you with the proper assistance in the application process.

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