Executive Assistant (mfx)

Rail-Flow; Frankfurt; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A freight tech scale-up in Frankfurt is looking for an Executive Assistant to support the CEO with strategic, operational, and administrative tasks. The role involves managing a complex calendar, leading strategic projects, and facilitating communications. The ideal candidate has strong organizational skills, discretion, and is fluent in both German and English. A dynamic international team atmosphere awaits, with opportunities for professional development and perks such as a subsidized travel card.

Leistungen

Subsidized Deutschlandticket or Givve Card

Bike leasing programs

Budget for professional development

High-quality IT equipment

Various team events

Qualifikationen

• Several years of experience in a similar role as a secretary, assistant or office manager.
• Excellent organizational skills and a high level of responsibility and independence.
• Strong proficiency in modern communication tools.
• Excellent written and verbal communication skills in both German and English (C1/C2 level).
• Discretion, trustworthiness, and a professional demeanor.

Aufgaben

• Support the CEO in strategic and operational tasks.
• Manage the CEO's complex calendar and optimize appointments.
• Prepare and organize management meetings, ensuring smooth communication.

Kenntnisse

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Ausbildung

Completed commercial training or a comparable qualification

Tools

MS Office

Jobbeschreibung

Your mission

As Executive Assistant you will support our CEO in both strategic and operational matters, optimize processes and priorities and act as a central point of contact for internal and external stakeholders.

Strategic Support for the CEO

• Proactively prioritize tasks and projects based on company goals and timelines
• Analyze and prepare strategically relevant information to support decision-making
• Represent the CEO in meetings requiring operational oversight or coordination

Effective Calendar and Time Management

• Manage and optimize the CEOs complex calendar including internal and external appointments
• Ensure alignment of time and priorities with company objectives
• Serve as a key interface between internal departments partners and external stakeholders

Meeting and Communication Management

• Prepare organize and moderate management and leadership meetings including minute-taking and follow-ups
• Communicate actively with the advisory board shareholders and other executives to ensure smooth information flow
• Manage incoming and outgoing communications including the CEOs email inbox and LinkedIn account
• Handle external communications on behalf of the CEO (e.g. LinkedIn posts)
• Track responses to emails Teams messages Jira tickets or Confluence posts sent by the CEO
• Create comprehensive PowerPoint presentations and speeches for the CEO

Leadership and Support of Strategic Projects

• Independently lead selected CEO projects from kick-off to implementation
• Monitor project progress and ensure deadlines and milestones are met
• Support the implementation of new processes and systems

Administrative Excellence

• Manage confidential documents and information with the utmost discretion and sensitivity
• Assist with travel planning expense reporting and organizational details
• Ensure smooth and efficient administrative workflows
• Demonstrate absolute trustworthiness and discretion in handling sensitive information

Your profile

• Completed commercial training or a comparable qualification
• Several years of experience in a similar role as a secretary assistant or office manager
• Excellent organizational skills and a high level of responsibility and independence
• Strong proficiency in MS Office and modern communication tools
• Excellent written and verbal communication skills in both German and English (C1/C2 level)
• Discretion trustworthiness and a professional demeanor
• Flexibility and the ability to quickly adapt to changing tasks and priorities
• Hands-on mindset when working with AI productivity tools

Why us

• Help shape the future by shifting traffic from road to rail
• Work on cutting-edge marketplace and software solutions that impact the entire logistics industry
• Become part of a dynamic international team where senior management brings extensive experience from both corporate and startup environments
• International work environment with locations in Frankfurt Hamburg Izmir and Rotterdam
• Enjoy a high level of creative freedom and decision-making power supported by an attractive overall package that includes:
  • Subsidized Deutschlandticket or Givve Card
  • Bike leasing programs via JobRad or BusinessBike
  • Budget for your professional development
  • High-quality IT equipment of your choice
  • Various team events

About us

The freight tech scale-up Rail-Flow with over 170 employees is revolutionising efficiency and access to rail freight and intermodal transport. The innovative Rail-Flow-platform offers customised solutions such as marketplace collaboration CRM and transport management tools that optimise all processes along the rail logistics value chain.

By speeding up processes and increasing the competitiveness of rail transport Rail-Flow makes a decisive contribution to shifting transport from road to rail and thus to reducing CO2 emissions. Over 500 companies - which include rail freight companies rail freight forwarders intermodal operators and shippers - already rely on Rail-Flows solutions.

Required Experience:

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience: years

Vacancy: 1