Executive Assistant

PayPal; Schöneiche bei Berlin; Hybrid; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading payment platform in Schöneiche bei Berlin is seeking an experienced executive administrative professional. You will support C-suite level executives, coordinate meetings, and manage travel logistics. Ideal candidates have over 3 years of experience, exceptional organizational skills, and proficiency in MS Office. This role offers a balanced hybrid work model and comprehensive benefits.

Leistungen

Flexible work environment

Employee stock options

Health and life insurance

Qualifikationen

• 3+ years supporting VP or above in a dynamic environment.
• Experience with administrative tasks and travel arrangements.
• Ability to handle multiple tasks and prioritize effectively.
• High level of integrity for confidential information.

Aufgaben

• Provide executive administrative support to leaders.
• Coordinate and manage internal and external meetings.
• Organize events and logistics for executive visits.
• Manage travel arrangements for domestic and international travel.

Kenntnisse

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Adaptability

Jobbeschreibung

Overview

Description

Responsibilities

• Provide high-touch executive administrative support to the Vice President and Berlin site leader as well as ad hoc support to local leaders and their teams to support overall business objectives.
• Coordinate and manage internal and external meetings at the executive (C-suite) level, including Global Market leadership team onsite meetings and events, managing the budget, key stakeholders, and any special requirements. This role includes interaction with CEO staff, Executive Assistants and C-suite executives.
• Help to design and administer an operating rhythm for the team.
• Support the planning and execution of executive visits to the site, including logistics, agendas, and liaising with stakeholders on site.
• Act as a key point of contact for communication regarding site-wide initiatives, ensuring smooth collaboration across teams.
• Drive key team activities and meeting coordination (staff meetings, all-hands meetings, quarterly on-sites / offsites); including agendas, tracking, and driving completion of key deliverables and follow-up on outstanding items.
• Organise merchant events for the Berlin team.
• Coordinate with all Affinity Groups (Pride, Unity, Rise, Thrive, etc.) to organize events and get-togethers.
• Enable the office team to operate from onboarding, IT supplies, and administration.
• Work with external vendors and all other related facilities management.
• Follow up on action items on behalf of the leaders as appropriate.
• Provide effective and expeditious calendar management and meeting coordination including agendas, notes, and follow-up as needed.
• Manage room bookings and video conference facilities on site.
• Make travel arrangements expeditiously and accurately for both domestic and international travel.
• Prepare and track purchase orders and expense reports.
• Partner with EAs per group in order to learn, share best practices and foster cross-functional collaboration at all times.
• Embody PayPal’s leadership values: Put People First, Work Customer Back and Win Together.
• Organize events for the DEATCH teams based team to create engagement.

Experience

• 3+ years relevant work experience supporting at the VP or above levels in a complex and dynamic environment.
• Prior experience in handling a wide range of administrative-related tasks, organizing large meetings across timezones and arranging travel.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects.
• Highly organized with meticulous attention to detail, adaptability, flexibility, resourcefulness and efficiency.
• Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities.
• High level of integrity required for handling sensitive and confidential information.
• A “can-do” attitude that focuses on getting the job done.
• Team player and comfortable working within an executive assistant team dynamic, as well as working with other stakeholders and partners.
• Flexibility to accommodate leaders’ global travel schedule.
• Advanced skills using MS Office applications; Outlook, Word, Excel, PowerPoint and Teams.
• Excellent communication skills (both written and oral).
• Comfortable taking direction from members of the senior leadership’s support team.
• Fluent in English.

Subsidiary : PayPal

Travel

PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit.

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits

At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee stock options, health and life insurance and more. To learn more about our benefits please visit.

Who We Are

To learn more about our culture and community.

Commitment to Diversity and Inclusion

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at.

Belonging at PayPal

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.

Any general requests for consideration of your skills, please.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.