Executive Assistant

ADAY; Deutschland; Remote; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A dynamic hiring company in Germany is looking for an Executive Assistant to support the CEO and manage essential operational tasks. Candidates should have strong administrative skills, communication abilities, and experience in supporting senior executives. The role encompasses managing calendars, travel planning, and facilitating various business projects. This is an opportunity to join a high-growth team that values initiative and attention to detail.

Qualifikationen

• Experience supporting senior executives within a business environment.
• Strong administration and office skills.
• Solid experience with presentation programs for calendar management.
• Strong communication skills, both written and verbal.
• Detail-oriented and collaborative mindset.

Aufgaben

• Lead team operations including internal communications and technology upgrades.
• Coordinate with staff and departments for project facilitation.
• Prepare presentations and reports while tracking details.
• Manage calendars and coordinate meetings.
• Plan and organize travel arrangements.

Kenntnisse

Supporting senior executives

Strong office administration skills

Experience with presentation software

Strong communication skills

Multi-tasking under deadlines

Detail-oriented mindset

Initiative and planning

Confidentiality and discretion

Problem-solving skills

Ability to make decisions independently

Tools

PowerPoint

Keynote

Google Slides

Excel

Jobbeschreibung

Aday is hiring for an Executive Assistant to provide high level administrative support to the CEO and other company executives. You will work closely with our CEO and act as a liaison between the office of the CEO, our internal team, and external contacts. You will be responsible for the organization and time management of many business-critical workstreams. The ideal candidate is a go-getter, eager to jump in and learn, obsessive about the details, and is eager to make an impact within a thriving, high-growth business.

We prioritize our company values in our hiring process. You may be a great fit for Aday if you have a bias toward action, use data first, have no ego and always put the needs of the team first, prioritize transparent and effective communication, and are always looking for ways to optimize or improve. If this sounds like you, we’d love to hear from you!

You’d be a good fit for this position if you have:

• Experience supporting senior executives within a business environment

• Strong administration/office skills including business etiquette, answering phones, and fielding requests and the ability to act as a “gate keeper”, as well as the ability to chase people down to deadlines

• Solid experience with presentation programs such as PowerPoint, Keynote, Google Slides and with calendar management

• Strong communication skills, both written and verbal

• Strong multi-tasking skills, balancing competing priorities and seeing tasks through to completion, often under tight deadlines

• A detail-oriented, collaborative mindset

• A proven ability to take initiative and think and plan ahead

• An exceptional eye for detail and organization, with extreme focus on mistakes and poor grammar

• Discretion, good judgment, and a high degree of confidentiality

• Willingness to pitch in wherever necessary with a “no task too big or small” mindset

• Exceptional intuitive thinking, critical reasoning, and problem-solving skills

• A high sense of urgency and being highly results oriented, not stopping until the outcome is achieved

• Ability to make logical, reasonable decisions when explicit guidance is not given

Your areas of responsibility include (but are not limited to):

• Leading team operations including internal communications, email distribution lists, technology, upgrades, new hire coordination, time keeping assistance, etc.

• Coordinating with other staff members and departments to facilitate projects and initiatives.

• Conducting research, preparing presentations (PowerPoint, Keynote, Documents, Excel) and reports, and tracking a variety of details

• Managing calendars and coordinating meetings

• Planning and organizing travel arrangements (domestic and international), including researching and scheduling the best options, and dealing with necessary changes/adjustments to the itinerary

• Renewing memberships, visas, credit cards, etc.

• And many more ad hoc projects!