Assistant Manager, Finance & Administration (Temporary 6‑month Part time Contract)

Hong Kong Tourism Board; Frankfurt; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A global tourism organization is seeking a qualified professional to handle finance, HR, and administration at their Frankfurt office. The ideal candidate will have a degree in Business Administration and at least five years of relevant experience. Key responsibilities include managing accounting operations, coordinating payroll, and providing administrative support. This role requires strong interpersonal skills and adherence to financial policies. Interested candidates should submit their resume along with salary expectations.

Qualifikationen

• Minimum 5 years' experience in Finance, Administration, or Project Management.
• Keen awareness of legal developments relevant to the job.
• Basic knowledge of accounting and office IT technology.

Aufgaben

• Manage daily accounting operations including bookkeeping and expense processing.
• Supervise payroll agency for timely salary payments.
• Provide administrative support to the Manager, Central Europe.

Kenntnisse

Interpersonal skills

Coordination skills

Negotiation skills

Ausbildung

Degree holder in Business Administration or relevant discipline

Jobbeschreibung

WHO ARE WE?

At the Hong Kong Tourism Board, we are passionate about showcasing our city as a must-visit destination. Renowned for its iconic skyline, culinary wonders, and rich cultural tapestry where East meets West, Hong Kong is a bustling metropolis that offers extraordinary experiences to a diverse array of travelers. As we seize new opportunities to enhance our city's global appeal, we remain committed to promoting Hong Kong's unique charm and vibrancy, reinforcing its reputation as a world-class destination. We invite passionate talents to join our dynamic and fun team in achieving this vision.

HOW YOU WILL CONTRIBUTE AND LEARN?

Finance

• Manage daily accounting operations: bookkeeping, data entry, cash flow, banking, cashier functions, expense processing, cheque payments, and receipts.
• Ensure compliance with financial policies in staff submissions and resolve monthly accounting queries.
• Prepare and deliver accurate accounting reports (including monthly OT) to Head Office on time.
• Verify and process staff expense claims and invoices promptly, ensuring adherence to procurement regulations.
• Plan office expense budgets (OB, RE & LE) and manage costs, including vendor sourcing for competitive rates.
• Assist with internal and external audits.

Human Resources

• Supervise payroll agency for timely and accurate monthly salary payments.
• Coordinate income tax filings with local tax authorities.
• Source competitive professional service vendors to enhance recruitment and market intelligence.

Administration

• Provide administrative support to the Manager, Central Europe
• Liaise with professional firms, government authorities, banks, and relevant parties on administrative matters.
• Implement contractual requirements for insurance, utilities, and office management; handle purchases for office efficiency and security.
• Manage staff income tax filings and office registration with government authorities.
• Maintain office assets and equipment, ensuring sufficient maintenance coverage.
• Oversee general office operations: printing, stationery, supplies, IT and phone systems, travel bookings, and customs clearance.
• Manage fixed assets and inventory: conduct annual stock checks, coordinate replacements/disposals, and prepare monthly warehouse reports.
• Maintain office discipline and compliance with company rules.
• Handle office building rental, contract management, and relocation arrangements, including interior design and operational setup.

WHO ARE WE LOOKING FOR?

• Degree holder in Business Administration or any other relevant discipline
• Minimum 5 years’ experience in Finance / Administration / Project Management
• Keen awareness of legal developments in the related area of work.
• Basic knowledge of accounting.
• Basic understanding of office IT technology.
• Demonstrated Interpersonal, coordination and negotiation skills

LOCATION

• The position is located in our Frankfurt Office
• We do not offer moving allowances from other cities

Application Method

If you are passionate about our mission and believe you are the one we are looking for, please send us your resume with present and expected salary by clicking "Apply Now". We are looking forward to hearing from you.

Personal data provided by job applicants will be used strictly in accordance with our personal data policies, a copy of which will be provided upon request. Applicants may send a request for a copy of the Personal Information Collection Statement pertaining to Job Application. Only shortlisted applicants will be contacted. All Information received will be kept in strict confidence and used only for employment-related purpose.

We are an equal opportunities employer.