Administrative Assistant

Tishman Speyer; Berlin; Vor Ort; EUR 30.000 - 40.000; Vollzeit

Zusammenfassung

A leading real estate firm in Berlin is seeking a temporary Admin Assistant to provide operational support and manage communications. Candidates should have a completed commercial apprenticeship, strong organizational skills, and proficiency in both German and English. The role involves administrative tasks, document preparation, and meeting coordination.

Qualifikationen

• Experience in administrative tasks is a plus.
• Ability to manage several tasks simultaneously.
• Team player with a hands-on mentality.

Aufgaben

• Provide operative support for daily organisational tasks.
• Manage internal and external communications.
• Create presentations and documentation.
• Coordination of meetings and catering services.

Kenntnisse

High customer focus

Good communication skills

Strong organisational skills

Business proficiency in German and English

Strong command of MS Office

Ausbildung

Completed commercial apprenticeship

Jobbeschreibung

Introduction

At Tishman Speyer we are building a better tomorrow. The firm's visionary leadership team and on‑the‑ground experts are unparalleled in their ability to foster innovation, anticipate global and local needs, and cultivate new initiatives such as its tenant amenities platform Zo. and its flexible space and co‑working brand Studio. For us real estate is more than buildings. We focus on the intersections that matter most. The intersection of real estate and people, real estate and technology, real estate and your local neighbourhood. We build community and connection. Designing living rooms to labs, boardrooms to breakrooms we put the customer at the centre of everything we do. We build timeless communities that serve neighbourhoods and cities with affordability, public space and easy accessibility.

Since its inception in 1978, Tishman Speyer has acquired, developed and operated 498 properties totaling 219 million square feet with a combined value of approximately $124 billion (US). Its current portfolio includes many iconic communities and assets such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt and the Mission Rock neighbourhood currently being realised in San Francisco.

Summary of the Position

We are currently looking for an Admin Assistant based in Berlin, Germany. As this is a parental leave replacement this position is temporary.

Key Responsibilities

• Operative support of the daily organisational as well as administrative tasks of the business
• General tasks and activities to ensure smooth running of the business (such as handling correspondences and checking incoming invoices etc.)
• Coordination of all communications internally and externally
• Creating and preparation of presentations, protocols, templates and workshop‑documentation
• Welcoming our guests
• Management of the switchboard, mail processing and deliveries
• Meeting room coordination and organisation of catering
• Assisting the office manager (maintain reports, accounting, office supply orders)

Qualifications

• Completed commercial apprenticeship
• High customer focus and a team player with good communication skills both written and verbal
• Strong organisational skills as well as ability to manage several tasks simultaneously
• High level of service orientation and hands‑on mentality
• Business proficiency in German and English
• Strong command of MS Office

Commitment to Diversity and Inclusion

Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.

We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job‑related qualifications and without regard to race, colour, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion or any other characteristics protected by law.

Employment Details

Employment Type: Full‑time

Experience Required: 0 years

Vacancy: 1