Management Assistant jobs in Canada

Typical hours are 8:00AM-4:30PM Monday - Friday

The Office Manager is responsible for overseeing the daily administrative operations in support of both the Packaging Department and Sales Department operations. This role manages a team of 2–3 clerical administrative staff to ensure accurate financial recordkeeping, smooth office functionality, and consistent adherence to company policies and procedures. The Office Manager will collaborate closely with the Packaging General Manager, Data Center Commercial Business Manager, Engine Sales Manager, and the Manager of Engineering and Project Management to continuously improve administrative support activities and processes. Global Shop (our ERP system for the Packaging Division) is an important tool for many of these responsibilities.

Team Leadership:

• Supervise, mentor, and train a team of 2-3 clerical administrative staff.
• Assign and review work tasks, ensuring deadlines are met and quality standards are upheld.

Cross-Department Collaboration:

• Work closely with the Data Center Commercial Business Manager, Engine Sales Manager, and Manager of Engineering and Project Management to streamline administrative functions and ensure alignment with organizational goals.
• Provide consistent and proactive support to all business units for seamless coordination and communications.

Financial Oversight:

• Oversee accounts payable (excluding cutting checks or handling credit cards).
• Oversee accounts receivable (excluding posting payments).
• Maintain monthly revenue reporting.
• Create, post, and review Inventory G/L batches for accuracy.
• Create, post, and review Labor batches (overhead and indirect).
• Create and post work orders with costs after closing batches.
• Oversee Global/ADP reconciliation for Packaging payroll (hourly/monthly).
• Reconcile Global Shop/CODA and make necessary entries in both systems.

Global Shop (GS) Administration:

• Serve as the Global Shop Administrator/Help Desk contact for troubleshooting and user support.
• Open and maintain all Global Shop work orders, updating POD and/or Smartsheet as needed.
• Reconcile Global Shop/POD to ensure work order information is accurate across both systems.
• Process WIP (Work in Progress) to finished goods for completed units.
• Coordinate return-to-stock (RTS) units for shipping and invoicing.

Office & Facility Management:

• Order and maintain adequate inventory of all office supplies.
• Oversee facility cleaning services, ensuring contract compliance and quality standards.
• Issue employee badges and manage associated security processes.

Other Duties:

• Perform any other tasks or projects as assigned to ensure the smooth operation of the office and administrative processes.

Education & Experience:

• High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, accounting, or a related field preferred.
• Previous experience in office management, administrative leadership, or a similar role (ideally in manufacturing, packaging, or sales support environments).

Technical Skills:

• Familiarity with accounting principles and best practices in accounts payable/receivable.
• Proficiency in office productivity software (e.g., Microsoft Office Suite).
• Experience with ERP or MRP systems such as Global Shop (GS), CODA, and ADP strongly preferred.

Leadership & Communication:

• Proven ability to supervise and develop a small team.
• Strong verbal and written communication skills; able to collaborate effectively with all levels of the organization.
• Excellent organizational, time-management, and problem-solving skills.

Other Attributes:

• Attention to detail and a commitment to accuracy in financial reporting.
• Ability to prioritize tasks and adapt to changing deadlines or business needs.
• Strong customer service mindset for both internal and external stakeholders.

Altorfer Inc. offers an industry leading compensation and benefit package:

• Health, Dental, Vision, Disability, and Life Insurance
• 401(k) and Additional 401(k) Contribution
• Paid Holidays
• Paid Parental Leave and Funeral Leave
• Vacation: 40 hours of vacation after 1 year of full-time employment
• Sick: 40 hours of sick after 1 year of full-time employment
• Education Assistance
• Personal Tool Insurance, and Safety Equipment Reimbursement
• Voluntary Benefits: Accident, Critical and Hospital Indemnity Insurance, Legal Assistance and Identity & Fraud Protection

Payrate: $50,000 - $70,000 annually

USD $50,000.00/Yr.

USD $70,000.00/Yr.

Primarily works in an office environment with moderate noise levels. Physical requirements may include speaking, listening, writing, typing, sitting for extended periods. Occasionally required to walk or stand for short durations. May need to move throughout the facility for meetings, supply inventory checks, or other office-related tasks. Occasionally required to stand, walk, reach, or lift light objects (up to 20–25 lbs). Must be flexible to work varying schedules and hours as needed. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Why Work for Altorfer?

At Altorfer, our iron is just the beginning. Our people make our company successful, and we would not be who we are without them. As a third generation, family-owned company created in 1957, we bring our values into how we do business. Everyone from technicians, sales representatives, administrative professionals, or somewhere in between is part of the “A-Team” and is critical to our success. Here at Altorfer, we have over 35 locations and 1300 employees with long tenure for you to learn from. We have a collaborative, family valued culture, with a great reputation in the industry. A company that offers competitive pay, excellent benefits, and a remarkable team of people to work with.