Event and Administrative Coordinator

SIRC; Burnaby; On-site; CAD 46,000 - 60,000; Full time

Job summary

A provincial sports organization in Burnaby is looking for an Event and Administrative Coordinator. This role involves coordinating events, managing membership databases, providing administrative support to staff, and overseeing office inventory. The ideal candidate has strong organizational skills and experience in an office coordination role. Competitive salary range is $46,700 to $59,900, with benefits after probation.

Benefits

Benefits program upon successful completion of probation

Qualifications

• Experience working in office coordination role.
• Good communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Coordinate events and programs with member services.
• Provide administrative support to staff and board members.
• Manage inventory and shipping of curling assets.

Skills

Office coordination experience

Public interaction

Teamwork

Problem-solving

Organization and time management

Education

Post-secondary course work, diploma or degree

Tools

WordPress

Monday.com

Registration systems

Survey creation software

Job description

Curl BC is the provincial sport governing body responsible for the development, promotion and organization of curling in British Columbia. Curl BC is also responsible for the championship system that declares provincial representation at national events. In cooperation with its membership of 90 facilities and their 24,000 regular curlers, Curl BC provides services for both competitive and recreational participants, including a variety of adaptive groups.

Reporting to the Event & Administrative Manager and the Event Operations Manager, and working closely with the rest of the staff, the Event and Administrative Coordinator will provide crucial support to the delivery of Curl BC’s programs by assisting with online registrations, membership data management and event coordination and overseeing the distribution of educational course materials. The Coordinator will also be responsible for aiding the operations of the organization by managing the office inventory, helping with mail-outs and handling incoming enquiries.

A team player, the Event and Administrative Coordinator will be adaptable, have excellent organization skills, and be willing to show initiative.

Qualifications

• Experience working in an office coordination role
• Experience dealing with members of the public
• Good communication skills and a proven team player
• Ability to work and problem solve independently
• Good organization and time management skills
• Post-secondary course work, diploma or degree

Other assets

• Proven ability to work independently with minimal supervision
• Experience with WordPress, Monday.com, registration systems and survey creation software

The ability to be firm, while exercising good judgment and tact when dealing with sensitive issues, is important in this position. Part of the Event and Administrative Coordinator’s responsibilities may require occasional meetings on evenings and weekends.

The Event and Administrative Coordinator is ideally based out of the Curl BC office in Burnaby, and will occasionally travel to work at event locations throughout the province.

Major areas of responsibility

Event Coordination and Support

In cooperation with the Member Services Coordinator, help coordinate events and programs including:

• Annual Awards
• Girls Rock
• Women in Curling
• Community programs
• Safe Sport initiatives
• Diversity, Equity and Inclusion projects and programs
• Adaptive Curling Experience
• Provide administrative support for Board Meetings, AGMs, Business of Curling Symposium and staff meetings

Administrative Support

• Provide administrative support to other staff, including:
• Assist Event Operations Manager with competition operations, including volunteer management and software for events/officials
• Assist with equipment management including Floor Curling requests
• Assist with Grant applications
• Assist with membership database and its reporting
• Record Policy updates
• 8-enders tracking, inventory, shipping and reporting to Curling Canada
• Form creation and management
• Manage Monday project management, Zoom and other IT/digital platforms
• Arrange travel and accommodations for board members attending meetings
• Staff time sheet creation and maintenance
• Data input and management of online records
• Develop and log online registrations
• Manage incoming mail, online payments
• Take minutes at meetings
• Assist other team members with specific projects
• Assist the CEO as needed

Management of inventory and shipping of assets

• Curling and officiating equipment
• Course materials
• Promotional items
• Trophies
• Pins

Reporting

This position reports directly to Curl BC’s Event & Administrative Manager and Event Operations Manager.

Remuneration

The annual salary range for this position will be $46,700 to $59,900. Benefits program available upon successful completion of probationary period.

Application deadline

The application deadline is December 1, 2025.

Curl BC is an equal opportunity employer.