Administration jobs in Canada

Please refer to theHow to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the supervision of the Associate Director, Administration, the Area Manager is responsible for planning, developing, and implementing business procedures, policies, and processes to support the Administrative Service Centre (ASC) which includes the Institute of Islamic Studies, the School of Information Studies, and the School of Religious Studies within the Faculty of Arts. Performs responsibilities related to Human Resources, and Operations. Develops and implements best practices to enhance the operations of the unit. Participates in the implementation of new initiatives that support the strategic direction of the ASC. Directly manages a team.

Primary Responsibilities:

• Manage the activities of the ASC by participating in the administration of human resources of the unit, e.g. recruitment, hiring, onboarding, offboarding, and other workday-related tasks (job postings, processing terminations, candidate management, generating offer letters, salary and wage adjustments, reporting and data management). Responsible for recruitment andappointments in Workday of CAS (ranked & unranked), as well as Course Lecturers, research (AMURE) and non-academic (AMUSE) casuals.
• Liaise with different unions and McGill Labor Relations to resolve disputes related to collective agreements (AMUSE, MCLIU).
• Manage the activities related to Academic Affairs. Provide support to academic staff and managers.
• Provide advice to assigned units and directors regarding Faculty and University policies and procedures in the areas of HR and operations. Make recommendations and flag issues.
• Directly manage a team of 2 administrative staff. Plan, schedule and assign the work in accordance with the unit's goals and objectives and performance. Participate at interviews with HR, probationary/trial period and create objectives and set deadlines.
• Oversee physical and space resources of the unit, ensuring compliance with university and government regulations and exercising budgetary controls.
• Provide professional expertise on managing space inventory and interact with facilities service units for the provision of required services to buildings.
• Analyze needs and assign space for faculty members, administrative staff, students, and ensure that all logistics are correctly in place.
• Plan and oversee organization of meetings, conferences and special events.
• Organize documentation requirements and data gathering for accreditation processes in liaison with unit directors.
• Represent the unit at internal and/or external meetings.
• Chair weekly meetings with the team to discuss workload, issues, new projects.

Other Qualifying Skills And/or Abilities:

Strong knowledge of McGill’s Human Resources and Academic Affairs practices, policies and procedures for administrative and academic staff. Knowledge of Workday is an asset. Experience managing a unit and supervising a multi-generational staff in a unionized environment. Ability to work independently and as part of a team and to interact effectively and professionally with all levels of academic and administrative staff. Proven ability to communicate effectively and to interact on a professional level with internal and external clients. Strong ability to deal with stressful situations, adapt to change and be a change agent. Proficient in recruiting, appointing and onboarding staff. Ability to streamline processes and identify areas of improvement with human resources. Proven organizational and project management skills. Knowledge of building maintenance and Lenel administration is an asset. Strong understanding of the various collective agreements, AMURE, MCLIU, and AMUSE. Demonstrated ability to work within a computerized environment (word, excel, databases: Workday, FIS, HRIS, SIS and Minerva, and Drupal). Must be able to work on site at McGill downtown campus for 3 days per week. Likely to be able to work from home for 1 or 2 days per week subject to operational needs and supervisor approval.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (fluent) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $63,810.00 - $79,760.00 - $95,710.00

Job Profile:

MPEX-ADM2A - General Administration - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Administration

Position End Date (If applicable):

Deadline to Apply:

2025-05-22

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .