Treasury Associate, FIN

International Civil Aviation Organization; Montreal; On-site; CAD 52,000 - 61,000; Full time

Job summary

An international aviation organization is seeking a Treasury Associate for its Montreal office. The role involves evaluating accounting processes, reconciling financial accounts, and ensuring compliance with financial regulations. Candidates should have at least six years of accounting experience and be fluent in English. This temporary position offers a net salary of CAD 52,452 per annum and seeks applicants who are Canadian citizens or permanent residents.

Benefits

Attractive benefits package

Qualifications

• At least six years of accounting experience required.
• Experience in identifying and improving control weaknesses.
• Working knowledge of Spanish and other UN languages is a plus.

Responsibilities

• Evaluate, verify, and process CDI project programme costs.
• Prepare reconciliations of CDI mission offices’ imprest and petty cash accounts.
• Submit approval for petty cash and imprest account replenishments.

Skills

Fluent in English

Knowledge of computerized accounting systems

Client orientation

Education

Diploma of Collegial Studies (DEC) or equivalent

First level university degree in Finance / Accounting

Job description

Overview

The Accounting Services Section (ASV) is responsible for the development of accounting systems, including the formulation of accounting policies and procedures; the maintenance of the accounts of the General Fund, Joint Financing Funds, Administrative and Operational Services Cost (AOSC) Fund and other miscellaneous funds; the maintenance of accounts for the Capacity Development and Implementation (CDI), consisting of projects under United Nations Development Programme (UNDP), Trust Funds, multiple agreements under the ICAO Civil Aviation Purchasing Service (CAPS), Management Service Agreements (MSAs) and related funds; the preparation of periodic and year-end financial statements for all accounts; the calculation of scales of assessment on Contracting States, the recording of payments and monitoring of status of assessments from Contracting States, including regional civil aviation bodies; the preparation of working papers for the Finance Committee (FIC), Council and Assembly; Treasury functions including investments, payments, banking and the preparation of cash and income projections; the processing of invoices, travel claims, fellowships and other payables, including the review and approval of duly certified invoices and other forms of payments of expenses of the Regular Programme and CDI; the maintenance of accounts for income from sales of publications, reimbursement from regional civil aviation bodies and other collections; and the processing of cash reports from Regional Offices and TC Projects.

The post of Treasury Associate works under the General Ledger and Reporting Unit (GLU), which is supervised by the Treasury Officer and reports to Head General Ledger. The incumbent of the post is expected to work independently. The post requires frequent interaction and collaboration with clients in the Latin America region.

Responsibilities

1. Function 1 (incl. Expected results) — Evaluates, verifies and processes CDI project programme costs; verify that all cashbook transactions are properly supported with invoices, receipts, vouchers and bank statements; verify that Agency Service Requests (ASRs) are issued correctly and posted to the correct accounts; ensure that all local pensionable field staff amounts are processed promptly to meet strict Payroll deadlines; act as a focal point with project staff, including Heads of Missions for matters related to processing of financial data in CDI mission offices; ensure that CDI mission offices comply with ICAO Financial Rules and Regulations; report any deviations from rules and procedures to Supervisor.
2. Function 2 (incl. Expected results) — Evaluates, verifies and processes UNDP Service Clearing Account (SCA) relating to Capacity Development and Implementation (CDI) and Regular Programme expenditures; timely and accurate processing of monthly SCA data ensuring a match with the corresponding Agency Service Request; post ASRs in ERP (Quantum) ensuring accuracy of accounting data; ensure that all local pensionable field staff amounts are processed promptly to meet strict Payroll deadlines; correspond with various UNDP Country Offices on any discrepancies and request reversals as required; prepare monthly UNDP Reject List and follow up on outstanding items with UNDP NY; reconcile UNDP account balances with advances made from ICAO HQ.
3. Function 3 (incl. Expected results) — Prepares reconciliations of CDI mission offices’ imprest and petty cash accounts; monthly reconciliations of imprest and petty cash accounts; ensure that opening and closing balances are correct with GL account in Agresso; identify and analyse all discrepancies; promptly follow up on outstanding items; proper management of petty cash accounts.
4. Function 4 (incl. Expected results) — Prepares reporting for UNDP requirements, including year-end reporting requirements and audit requests; reconcile and prepare Report 12A respecting mid- and year-end deadlines for submission; prepare UNDP reports as mandated under the UNDP year-end closing deadline requirements; download monthly data from UNDP SharePoint site and action as required; ensure that all reports balance with year-end reporting figures and liaise with GLU as required; answer all audit queries as required.
5. Function 5 (incl. Expected results) — Receives, evaluates and submits for approval the petty cash and imprest account replenishments requested by TC Field Offices; prompt replenishment of funds ensuring no interruption of project cash workflow; prepare ASRs for petty cash replenishments on a timely basis; ensure that cashbooks have been received on time and are in accordance with cashbook rules; delay replenishments until satisfactory conclusion; verify that replenishment requests are properly supported and certified by CDI; reconcile monthly funds-in-transit account; inform field offices of transfer of funds and ensuring proper recording in Quantum.
6. Function 6 (incl. Expected results) — Qualifications and experience; performs other related duties, as assigned.

Qualifications and Experience

Education

• Essential: A Diploma of Collegial Studies (DEC) or equivalent, including the successful completion of courses in basic accounting.
• Desirable: A first level university degree in Finance / Accounting.

Professional experience

• Essential: At least six (6) years of accounting experience.
• Desirable: Experience in working with different currencies; experience in identifying and improving control weaknesses and associated risks.

Languages

• Essential: Fluent reading, writing and speaking abilities in English.
• Desirable: Working knowledge of Spanish; knowledge of any other language of the Organization (Arabic, Chinese, French, Russian).

Competencies

• Professionalism: Knowledge of computerized accounting systems including work with an ERP system; knowledge of the operational activities of ICAO or of similar United Nations or multilateral organizations; ability to analyse financial data and reports; ability to apply and interpret financial rules and regulations; aptitude for figure work requiring accuracy; pride in work; professionalism; reliability; deadline-driven performance.
• Communication: Clear and effective written and verbal communication; listening; adaptability to audience; openness in sharing information.
• Planning and Organizing: Goal setting, prioritization, time management and contingency planning; efficient use of time.
• Accountability: Ownership of responsibilities; compliance with regulations; ability to supervise and delegate where applicable.
• Client Orientation: Focus on clients, partnership building, needs identification and timely delivery.
• Commitment to Continuous Learning: Keeps abreast of developments, seeks feedback and contributes to colleagues’ learning.

Conditions of Employment

• This is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit.
• This post is to be filled on a temporary basis for 364 days.
• ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.
• ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
• ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

Remuneration

• Level Net Base Salary per annum: G-6, CAD 52,452

How To Apply

Interested candidates must complete an on-line application form. To apply, please visit ICAO\'s e-Recruitment website at: Careers (icao.int).

Notice to Candidates

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.