Student Support Specialist (Part-time/On Campus)

Great Bay Community College; Manchester; On-site; CAD 60,000 - 80,000; Part time

Job summary

A community college in Ontario is seeking a part-time welcome center employee to provide customer service to students and staff regarding admissions and financial aid. Duties include maintaining student records and assisting with various enrollment-related processes. The ideal candidate will hold an Associate’s degree and have two years of relevant experience in customer service. Significant knowledge of Microsoft Office and student success software is desirable. Evening hours may be required for college events.

Qualifications

• Two years of experience in customer service or related fields.
• Strong knowledge of best practices in customer service.
• Valid driver’s license or access to transportation.

Responsibilities

• Provide customer service support to students and staff.
• Maintain student records and utilize student success software.
• Assist students with financial aid and enrollment processes.

Skills

Customer service

Microsoft Office

Record keeping

Adaptability

Technology integration

Education

Associate’s degree

Tools

Banner

TargetX

Navigate

Job description

This is a part-time (27 hours per week) position working on campus.

Scope of Work

This position works within the Welcome Center to provide customer service support to prospective and current students and staff regarding admissions, registration, financial aid, and student accounts/payment policies. This position maintains student records and utilizes student success software such as Navigate. This position reports to the Vice President of Student and Community Development at Manchester Community College.

Accountabilities

• Provides a welcoming environment for all students and guests of the college. Assists prospective and current students with basic financial aid, billing policies and processes, enrollment, registration, and admissions; makes referrals for advising, and other college services as needed.
• Serves as the Welcome Center point of contact for general admissions information and as the expert in connecting students with other offices as needed. Helps train new welcome center employees about MCC student support offices and services.
• Provides answers to general questions related to student accounts, navigating MCC’s website, SIS, Easy Login, payment process, and Canvas.
• Provides information regarding the SAP appeal process, registration and add/drop policies.
• Assists students with the completion of the FAFSA, payment plans, scholarships, and application as needed. Including onboarding students awarded work‑study funds.
• Contacts students through Navigate, TargetX, email, phone, or text as needed.
• Enters registration forms, scans documents and helps update coding in Navigate, Degreeworks, and Banner.
• Maintains proper record keeping, ensuring appropriate and timely communication with and documentation from students. Scans all necessary documents into student records.
• Processes in and outgoing college mail on a daily basis.
• Assists with requisitioning of materials and office supplies for the Welcome Center.
• Works with other Student Service offices with specific needs such as 3rd party payments, veteran services, and data reporting, as applicable.
• Assists with college events such as Open Houses, Information Sessions and Advising and Registration sessions, which may result in evening hours.
• Responds to technology and integrates into work assignments.
• Maintains current knowledge databases required to assist students, including TargetX, BANNER, SIS, Navigate, Degreeworks and Canvas.
• Attends workshops, seminars, and conferences for professional development and participates in college and system‑wide committees.
• Complies with all system, college, state and federal rules and regulations.
• Other duties as assigned.

Minimum Qualifications

Education: Associate’s degree from a recognized college or university. Each additional year of formal education may be substituted for one year or work experience.

Experience: Two (2) years of experience in customer service, student services, admissions, or related experience, with responsibility for providing and maintaining accurate records and information. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: Valid driver’s license or access to transportation for statewide travel.

Special Requirement: This position may require some evening hours to cover MCC events when advanced notice is provided.

Desired Qualifications: Strong knowledge and use of Microsoft Office, and best practices in customer service. Working knowledge of Banner, TargetX, and/or Navigate software.

Recommended Work Traits: Strong customer service ability covering a diverse group of potential customer types. Ability to learn and adapt to changing dynamics with a positive growth mindset. Knowledge of modern office practices, procedures and equipment. Knowledge of office record keeping and reporting, including knowledge of or a willingness to learn new technology and software platforms. Ability to gather, assemble, correlate and analyze facts and identify existing or potential problems. Ability to contribute to the development of sound operational procedures. Ability to exercise sound judgment in appraising situations and making routine decisions. Treating students, employees, and visitors with respect and integrity during all interactions. Ability to follow specific instructions in gathering facts, data, or resources in organizing required information. Ability to make decisions based upon fact‑finding interviews within the parameters of the rules and policies of the college. Ability to meet with clients and appropriately explain programs and processes within the Student Service offices. Ability to present ideas clearly and effectively. Ability to establish and maintain effective working relationships with other employees and the general public. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by the college management.

Disclaimer Statement

This class specification is descriptive of general duties and is not intended to list every specific function of this class title.

Equal Opportunity Statement

MCC/CCSNH has established employer status within the New England states (Maine, New Hampshire, Vermont, Massachusetts, Connecticut, and Rhode Island). In compliance with CCSNH policies and state regulations, eligibility for employment within CCSNH and its institutions requires residency within a New England state.

Manchester Community College is an equal opportunity employer and does not discriminate on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status. All offers of employment are contingent upon the successful completion of the required background check.

For more information regarding this position, please contact Human Resources at [e-mail]