SRCE-2025-2026 - Casual School Secretary (All Sites)

Government of Nova Scotia; Port Hawkesbury; On-site; CAD 40,000 - 55,000; Full time

Job summary

A regional education authority in Canada is seeking a School Secretary for the 2025-2026 school year. The ideal candidate will manage reception duties, handle school correspondence, and maintain financial records while supporting staff and students. Qualifications include a High School Completion Certificate and experience in office administration. This role requires excellent organizational and communication skills, enhancing the educational environment.

Qualifications

• Minimum supervision required to perform duties.
• Ability to manage time and work well under pressure.
• Experience in maintaining accurate financial records.

Responsibilities

• Perform reception duties and greet visitors.
• Type school correspondence and prepare documentation.
• Handle global school funds and maintain accurate accounts.
• Record and submit employee absences and attendance.

Skills

Communication skills

Organizational skills

Cash handling

Technology proficiency

Education

High School Completion Certificate or Grade 12 Diploma

Office administration/secretarial program

Tools

Microsoft Word

Excel

Student Information System

Job description

Overview

The Strait Regional (0052) invites applications from qualified candidates for the posted vacancy. These positions are for the 2025-2026 school year across the SRCE boundary.

As part of the public education system in Nova Scotia, the Strait Regional Centre for Education (SRCE) was established on April 1, 2018, to deliver the public school program focusing on supporting student learning, achievement, well-being and overall success. The Strait Regional Centre for Education, with the support of approximately 1,050 employees, works diligently to achieve its mission “to empower our children and youth, within safe, equitable and inclusive environments to embrace a changing world as responsible, contributing and successful lifelong learners.” In 2024-2025, the SRCE operates 20 schools with approximately 5,981 students; and approximately 375 children are attending pre-primary programs at 14 school locations. Located in the northeastern part of Nova Scotia, the Strait Regional Centre for Education’s jurisdiction encompasses the counties of Antigonish, Guysborough, Inverness and Richmond, an area of approximately 11,000 square kilometres with a population of 53,742 (Census 2021).

The School Secretary falls within the CUPE Local 955 job classification. Salary for this position can be accessed by clicking this link CUPE Local 955 Collective Agreement.

Effective Dates: 09/08/2025

Responsibilities

• Perform reception duties which include answering the telephone, greeting visitors and general public, handling staff, student and public inquiries presenting a positive image of the school when dealing with students, teachers and general public
• Type all school correspondence, reports and documentation, prepare all correspondence and sort and distribute incoming mail
• Handle money from global school funds and student funds and to keep accurate accounts and banking for same in accordance with generally accepted accounting procedures
• Record and submit absences and attendances for employees at their site
• Input and access information from the student information system under the direction of school administration and generate related reports and documentation as required
• Compile reports and statistics as required by the principal, SRCE office and the Department of Education
• Compile bulk orders for school needs and assist in the preparation of ordering including school book bureau orders
• Other related duties as assigned

Qualifications

• High School Completion Certificate or Grade 12 Diploma
• Completion of a recognized office administration/secretarial program
• Cash handling experience
• Basic accounting knowledge & experience
• Recent technology training &/or the equivalent in recent work experience
• Proficiency in word processing, database, spreadsheet, and email applications
• Excellent oral and written skills
• Excellent time management, organizational and interpersonal skills
• Ability to work with minimum supervision
• Ability to work cooperatively with students, staff and the public
• Candidates must be able to demonstrate a high level of technology skills and may be required to do practical testing in any of the following applications: Student Information System, Microsoft Word, Lotus Notes, Excel, Internet Search
• Preference will be given to those who have training/experience in using student information system software

Your application must include at least three (3) work-related references; one must be your most recent supervisor. The Strait Regional Centre for Education appreciates your expression of interest for employment. Please note that only candidates selected for interviews will be contacted. All candidates short listed for interviews will have references check prior to being interviewed. Candidates can check on the status of their applications in Successfactors under My Applications.

All employees of the Strait Regional Centre for Education must provide a current (within the last 6 months), and clear Criminal Record Check-Vulnerable Sector and Child Abuse Registry prior to employment with the Strait Regional Centre for Education