Senior Payroll & HRIS Specialist

Uniqlo Canada; Toronto; On-site; CAD 80,000 - 90,000; Full time

Job summary

A retail company in Toronto is looking for a Senior Payroll & HRIS Specialist to oversee full-cycle payroll operations and maintain HRIS systems. The role demands a detail-oriented individual with 4+ years of experience in payroll and HRIS administration. Key responsibilities include managing payroll for local and international employees, ensuring compliance with regulations, and leading HRIS enhancements. A competitive salary and comprehensive benefits are offered in a fast-paced work environment.

Benefits

Competitive salary

Performance bonus

Comprehensive benefits

Modern office

Career growth opportunities

Qualifications

• Minimum 4+ years of experience in payroll and HRIS administration.
• Strong working knowledge of payroll/HRIS platforms.
• Experience with accounting principles and payroll-related bookkeeping.

Responsibilities

• Manage full-cycle payroll processing for local and international assignees.
• Configure and support core HRIS modules for HR and Payroll.
• Lead payroll and HRIS process improvement initiatives.

Skills

Detail-oriented

Strong communication skills

Advanced Excel skills

Payroll compliance knowledge

Ability to partner effectively

Education

Bachelor’s degree in Business Administration, Human Resources, or Accounting

PCP designation

Tools

ADP

Workday

Job description

Position Overview

Reporting to the Compensation & Benefits Leader/HR Director, the Senior Payroll & HRIS Specialist is responsible for overseeing full-cycle payroll operations and maintaining HRIS systems to ensure accurate, compliant, and efficient people processes across the organization. The role plays a critical part in managing complex payroll requirements, including expatriate and off‑cycle payrolls, while leading HRIS enhancements, automation initiatives, and data integrity efforts.

The ideal candidate is detail‑oriented, technically strong, and thrives in a fast‑paced environment, bringing a continuous improvement mindset and the ability to partner effectively with HR, Finance, vendors, and global stakeholders.

Key Responsibilities

• Manage full‑cycle payroll processing, including complex and off‑cycle payments, for local employees and international assignees within strict deadlines.
• Ensure compliance with federal, provincial, and local payroll, tax, and employment legislations.
• Oversee year‑end payroll activities, including T4 preparation, reconciliations, and statutory filings.
• Manage expatriate payroll processes, identify taxable benefits, and support related tax filings.
• Verify and reconcile each payroll run; investigate and resolve discrepancies.
• Respond to payroll‑related inquiries from employees, auditors, and government authorities in a timely manner.

• Configure, maintain, and support core HRIS modules for HR, Payroll, and Talent Management.
• Ensure data accuracy and integrity through audits, reconciliations, and quality checks.
• Troubleshoot system issues, conduct root‑cause analysis, and liaise with vendors or global HQ for resolution.
• Participate in HRIS projects, upgrades, testing, and new functionality rollouts.
• Support HR reporting and analytics, including salary reviews and ad hoc workforce analysis.

• Lead payroll and HRIS process improvement initiatives, including automation and system enhancements.
• Act as a payroll subject matter expert and mentor; deliver training to HR, managers, and employees.
• Collaborate with internal stakeholders to ensure accurate payroll deductions, garnishments, and reporting.
• Support broader HR initiatives such as onboarding, compensation and benefits administration, and HR communications.
• Assist with internal and external audits as required.
• Other duties as assigned.

What You Bring

• Bachelor’s degree in Business Administration, Human Resources, or Accounting (preferred).
• PCP designation (preferred).
• Minimum 4+ years of experience in payroll and HRIS administration.
• Strong working knowledge of ADP, Workday, and other payroll/HRIS platforms.
• Solid understanding of payroll compliance, internal controls, audits, and income tax requirements.
• Advanced Excel skills (formulas, pivot tables) and experience preparing ad hoc reports.
• Experience with accounting principles, journal entries, and payroll‑related bookkeeping.
• Strong communication skills with the ability to partner effectively across all levels of the organization.
• Proven ability to work in a fast‑paced environment.
• Change management experience is considered an asset.

What We Offer

• A results‑driven, entrepreneurial culture where your decisions drive real business impact.
• Competitive salary, performance bonus, and comprehensive benefits.
• Work in a modern office which is easily accessible by public transportation.
• A high‑visibility role with collaboration across global and regional executive teams.
• Career growth in a company that values ambition, innovation, integrity, and performance.

Join our team: If you live for data but love fashion, thrive on strategy but sweat the details, we want to hear from you. Join us and help redefine Canadian retail.

We sincerely appreciate the interest and enthusiasm of all applicants. While every application is carefully reviewed, only candidates whose qualifications closely match the requirements of the position will be contacted.

UNIQLO Canada is an equal‑opportunity employer. UNIQLO Canada encourages applications from all qualified candidates and accommodates persons with disabilities. Candidates that are selected for interviews should advise us if they require accommodation.