Senior Office Coordinator

Inline Group Inc.; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A growing office solutions company in Canada is seeking a Senior Office Coordinator to ensure efficient office operations. Responsibilities include managing daily needs, coordinating vendors, planning employee engagement events, and overseeing maintenance. The ideal candidate has over 7 years of related experience and exceptional organizational skills. Competitive pay, health benefits for families, and opportunities for professional growth are offered. Ready to take your career to the next level? Apply today!

Benefits

Competitive pay

Health care benefits

Health and Wellness Spending Account

Annual Training and Development Allowance

RRSP matching program

Future growth opportunities

Qualifications

• 7+ years of experience in office coordination or workplace operations.
• Detail-oriented, organized, and proactive in resolving issues.
• Excellent interpersonal and communication skills.

Responsibilities

• Ensure office operations run smoothly while maintaining organization.
• Coordinate with vendors and manage maintenance schedules.
• Plan events and initiatives to engage employees.

Skills

Office coordination

Communication skills

Vendor management

Organizational skills

Proficient in Microsoft Office

Job description

Are you highly organized, people-focused, and passionate about supporting a smooth and welcoming office environment? Inline Group Inc. is looking for a Senior Office Coordinator to support day-to-day office operations and help ensure an efficient, well-maintained, and positive workplace for our team and visitors. This role is ideal for someone who enjoys keeping operations running smoothly, maintaining an organized workspace, and supporting employees behind the scenes.

What You’ll Be Doing

• Office Operations & Workplace Support - Be the first point of contact for visitors, vendors, and new team members. You’ll ensure reception areas, meeting rooms, kitchen spaces, gym areas, and common spaces are clean, organized, fully stocked, and maintained to Inline standards. From managing office supplies to coordinating maintenance, you’ll help ensure the office is safe, functional, and welcoming.
• Facilities & Vendor Coordination - Work closely with cleaning crews, maintenance contractors, landscapers, snow removal teams, and equipment vendors to support both interior and exterior office operations. You’ll manage office keys, monitor maintenance needs, and collaborate with the Director of Technical Services when additional support is required.
• Event Planning & Employee Engagement - Support employee engagement by coordinating office events, celebrations, and recognition initiatives, including appreciation events, lunch & learns, long service awards, and annual holiday events. You’ll also assist with “Inline in the Community” initiatives and manage Inline swag for recruitment, clients, and team member appreciation.
• Employee & Leadership Support - Prepare new hire workstations in collaboration with IT to ensure workspaces are ready for day one. You’ll assist with internal communications, prepare new hire announcements, manage name plaques and signage, and provide administrative support to senior leadership with travel arrangements and meeting coordination as needed.
• Vendor, Program & Subscription Management - Manage subscriptions such as PAIR, Great Place to Work, and Waterstone. You’ll also oversee mail and courier services, maintain vendor records, and track service schedules and office equipment.
• Process Improvement & Standards - Develop and maintain SOPs for office operations, identify opportunities to improve efficiency and organization, and ensure compliance with safety and building requirements. You’ll also support budgeting and tracking of office operations expenses.

What We’re Looking For

• Experienced Professional - You bring 7+ years of experience in office coordination, workplace operations, or facilities support and are comfortable managing day-to-day office needs independently.
• Organized & Proactive - You’re highly organized, detail-oriented, and able to anticipate needs and resolve issues before they escape.
• Strong Communicator - You have excellent interpersonal and communication skills and maintain a friendly, professional presence when interacting with employees, visitors, and vendors.
• Vendor & Operations Savvy - You’re comfortable coordinating vendors, managing service agreements, and handling basic office equipment troubleshooting.
• Tech Comfortable - You’re proficient with Microsoft Office and comfortable using digital tools, calendars, and communication platforms.

Why Inline Group Inc.?

• Competitive Pay – We offer a strong base salary including bonuses.
• Take care of what matters most – Enjoy health care benefits for you and your family.
• Personal wellness is a priority – Use your Health and Wellness Spending Account to support your hobbies and passions.
• Investing in you – Take advantage of our Annual Training and Development Allowance to boost your skills.
• Plan for your future – Take advantage of our RRSP matching program to help you save for retirement.
• Future growth opportunities – Inline Group Inc. is growing, and so are the opportunities for you to take on new challenges and grow your career!

Ready to make your next career move? Apply today!