Scheduling Attendance Coordinator

Extendicare; Eastern Ontario; On-site; CAD 35,000 - 45,000; Part time

Job summary

A healthcare service provider in Kingston is seeking a part-time Staffing Coordinator to manage employee schedules, validate hours worked for payroll, and assist with various administrative tasks related to resident care. Ideal candidates will have strong organizational and communication skills, along with experience in scheduling and payroll processes.

Qualifications

• Proven experience in staffing schedules and employee management.
• Strong communication skills necessary for liaising with staff and families.
• Understanding of payroll processes and leave administration.

Responsibilities

• Assign and manage work schedules for all departments.
• Validate and submit hours worked for payroll.
• Assist with leave administration and Health and Safety incidents.

Skills

Workday Scheduling System

Time management

Communication

Health and Safety knowledge

Job description

Overview

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System. Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and terminations by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.

Responsibilities

• Validate and reconcile scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assist with leave administration activities including completing forms, challenging claims, liaising with WCB and investigating Health and Safety incidents and administering incident reports.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Conduct Joint Health and Safety meetings, record and post meeting minutes, and track corrective actions to closure.

Time Type

Part time

About Extendicare

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare!

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.