Sample Operations Coordinator, Colour Samples

Swim Recruiting; Vancouver; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A dynamic apparel company in Vancouver is seeking a Sample Operations Coordinator to manage the colour samples process. The role involves collaborating with product developers and designers, ensuring timely delivery of samples, and generating status reports. Proficiency in Microsoft Excel and strong communication skills are essential. This is a 6-month hybrid contract with a competitive hourly rate of $27–28.50 plus vacation pay. Ideal candidates will have at least 2 years of experience in a retail environment.

Qualifications

• 2 years experience working for a vertical retailer, apparel experience preferred.
• Extremely organized, takes high direction and able to manage time effectively.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate the colour development samples process for key go-to-market milestones.
• Manage the sample ordering timelines for various apparel and footwear orders.
• Generate regular reports on sample status to identify gaps to be solved.

Skills

Organizational skills

Communication

Microsoft Excel

Problem-solving

Teamwork

Tools

Power Automate

Miro Board

AI Tools

Job description

Looking to combine your organizational skills with relationship-building in the dynamic world of retail and apparel? Join our client as a Sample Operations Coordinator, Colour Samples where you'll collaborate with product developers, designers, overseas vendors, and cross-functional teams to manage seasonal colour samples and streamline processes.

Clear communication, Excel expertise, and a passion for teamwork are key to thriving in this fast-paced, collaborative environment!

This is a 6 month contract with potential opportunity for extension. Hybrid working model of 4 days’ onsite and 1 day remote.

Who – the Company

Exciting opportunity to join a fast-growing international Vancouver based apparel company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.

What – the Role

Across the organization, teams use sample garments to create brand assets and make informed business decisions. The Sample Operations Team makes this possible by managing the critical steps of the sample garment process, from ordering to exiting.

Sample Operations Coordinator, Colour Samples

The Sample Operations Coordinator, Colour Samples, will coordinate the colour development samples process, including the daily activities needed to deliver a critical sample set for key go-to-market milestones.

• Identify and socialize the sample ordering timelines for physical apparel, footwear, and special project orders seasonally
• Coordinate cross-functional department activities prior to sample order submission, including communicating program scope and managing scope data
• Create critical documentation managing the sample request through creation to production
• Liaise with production partners to ensure accurate and timely delivery of samples
• Coordinate with key cross-functional departments to ensure creation of 3D samples
• Receive and distribute Colour Samples to the associated teams prior to key Go-To-Market milestones.
• Generate regular reports on sample status to identify gaps to be solved
• Orient and train new sample ordering partners, providing clear training to ensure adhere to tight timelines
• Support with additional Sample Operations tasks as required

Who – the Candidate

• Proactive mindset and passion for process improvement and problem-solving
• Exceptional written, verbal, and interpersonal communication skills
• Self-directed, timely, and reliable in planning and execution of responsibilities
• Extremely organized, takes high direction and able to manage time effectively
• Must be an effective team player who can work across departments and with multiple partners to achieve goals under tight deadlines
• Ability to work in a fast paced, deadline driven environment and has a willingness to learn
• Proficient in using Microsoft Excel and can quickly learn software systems such as Power Automate, Miro Board and AI Tools
• 2 years experience working for a vertical retailer, apparel experience preferred

How Much

Hourly rate of 27-28.50/hr commensurate with experience + 4% vacation pay.

Where

Vancouver, BC

When & How to Apply

This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. If interested, please reach out very soon!